Executive PA required for a 7 month fixed term contract The role exists to support the Executive Team in managing daily activities alongside wider-reaching governance, management, and company responsibilities in line with the trading and strategic objectives. Accountable for providing high-quality, professional Executive PA support to the Executive Team and/or Directors (as described). Executive PA must be effective, talented, organised, and proficient in all their duties. Support your team by providing cover in their absence or where activities prescribe additional support which could include deputising for Group Governance and Executive Support Leader. To provide support to the Executive Team in a senior administrative capacity, cater to and anticipated needs to enable them to spend maximum time on strategic tasks. Workload planning: facilitate workload planning to ensure effective use of Officer/Directors’ time. Diary Management: organise and arrange schedule of meetings both internally and externally Servicing of meetings Minute taking: document actions and matters agreed in meetings through accurate dictation. Save all documentation safely and securely, and if applicable, in line with GDPR Policy. Travel Management: Book all travel and accommodation in line with Travel and Subsistence Policy. Emails: coordinate and manage emails on behalf of Officer/Directors’, as delegated. Responding proactively to external requests, responding to key stakeholders and clearing inbox of unessential emails. Research: when required, obtain information through research, prepare reports, and collate information to support the collation of presentations, speeches, and reports. Admin: deliver general administration duties in line with expected level and scope of role. Expenses: process, check and complete credit card returns, expenses and mileage for Officer/Directors in line with the Travel and Subsistence Policy and Financial Regulations. Budget Management: manage spend in line with budget allocation and authority limits What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. 4698382