About the Job
The award-winning Commercial and Contracts Capability Team is a division within the Government Commercial Function. It was formed in 2014/15 and was established to ensure all government departments bolstered their commercial and contract management capability to deliver the best value for the taxpayer. The role is based in the finance arm of the Commercial and Contracts Capability Team. This role predominantly supports the faculty services pillar who are responsible for delivering commercial and contract management training packages to enable specialists to build capability and maximise the value they are getting for contracts in the public sector. This role is flexible and there will be a need to cross cover equivalent duties within other areas of the finance team when business need permits. This may include, for example, supporting the People Services pillar who are responsible for providing a commercial specialist recruitment service and administering the pay and benefits of employees in the Government Commercial Organisation.
Location
Glasgow, London, York
Job Description
* Undertake cost recovery – Ensure government and wider public sector bodies are billed promptly and accurately. Cost recovery is a critical and major part of the role.
* Query Management – Follow up on any cost recovery queries from government departments and strive to recover cash as quickly as possible with Cabinet Office guidelines; reduce the value of non-recoverable items and drive value for money.
* Relationship Building – Establish points of contact, create end‑to‑end processes with key controls and ensure information can be validated to recharge departments accurately and within agreed timeframes.
* Month end process – Work to tight deadlines to review, analyse, accrue and make accounting adjustments as required to ensure each cost centre in the People Services Directorate reports accurate income and expenditure.
* Internal Reporting – Prepare reports and provide commentary on the board pack for areas of responsibility.
* Financial transactions and working with budget holders – Undertake accounts payable and accounts receivable transactions, answer finance queries from internal colleagues and explore methods of process improvement to make financial processes slicker and more efficient.
* Budget management and forecasting – Lead on budgeting, business planning and forecasting for the organisational pillars that they support. Build positive working relationships with budget holders to advise them on their financial performance and support corrective action when necessary.
* Compliance – Ensure compliance with internal policies & procedures, financial reporting standards, including principles around managing public money and FReM; answer audit queries as required.
* Governance and financial accountability – Conduct data analysis or prepare narrative as required for the Customer Board, Oversight Committee or other governance groups.
* Deputise for the finance manager and/or Deputy Head of Finance – Where necessary.
Person Specification
* The ability to work as a senior financial administrator with excellent numeracy skills.
* Experience working in a busy transactional environment with elements of finance in the role.
* Demonstrable analytical and data processing skills including a strong grasp of intermediate Microsoft Excel.
* Excellent record keeping abilities and attention to detail even when completing transactional tasks.
* Confident to challenge data quality when information feeds look incorrect.
* Strong organisational skills, ability to manage conflict/urgent tasks and manage expectations; ability to remain professional whilst delivering at pace and a willingness to meet challenging deadlines.
* High levels of interpersonal skills, ability to build and maintain strong working relationships with stakeholders, demonstrating an ability to engage effectively and influence others.
* Adaptable and resilient, willing to review role and priorities to meet current and future needs of the organisation.
* A team player, willingness to work collaboratively, reliable and consistent to produce quality outcomes.
* Experience of using own initiative to complete tasks to a high standard.
* Positive attitude and welcoming the opportunity to problem‑solve.
* A part‑qualified accountant (awarded by a UK‑recognised accountancy body: CIMA, ICAEW, ACCA, CIPFA, ICAS or Chartered Accountants Ireland) or AAT qualified.
* AP and AR / Cost recovery experience (including administering the recharge data and customer queries).
* Experience of using a financial ledger system.
* Experience of succinctly communicating complex financial information to a wide variety of audiences.
Qualifications
A part‑qualified accountant (awarded by a UK‑recognised accountancy body: CIMA, ICAEW, ACCA, CIPFA, ICAS or Chartered Accountants Ireland) or AAT qualified.
Behaviours
* Changing and Improving
* Communicating and Influencing
* Managing a Quality Service
* Delivering at Pace
Technical Skills
* 1 technical question covering finance/accounting knowledge
* A technical test covering Excel skills and finance/accounting knowledge.
Benefits
* Learning and development tailored to your role.
* An environment with flexible working options.
* A culture encouraging inclusion and diversity.
* A Civil Service Pension which provides an attractive pension, benefits for dependants and employer contributions of 28.97%.
* A minimum of 25 days of paid annual leave, increasing by one day per year up to a maximum of 30.
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