Contract with immediate start EA/Administration to join innovative Private Equity Fund.
(Up to £80,000 Pro rata - Full time)
The Opportunity
As the
Administration Officer
, you will play a crucial role in overseeing the day-to-day operations of a growing private equity office based in South Kensington, London. You will be responsible for providing general administrative support, managing office operations, and assisting with various tasks to ensure the smooth functioning of the office environment. This position offers an exciting opportunity to contribute to the efficiency and effectiveness of our office operations and will suit a highly organized and meticulous individual.
Skills and Experience
* 4+ years of previous experience in a similar role
* Proven experience in office coordination and administration/management
* Strong organizational skills with the ability to multitask and prioritize tasks effectively
* Proficiency in office software, including the Microsoft Office Suite
* Excellent communication and interpersonal skills with the ability to interact effectively with colleagues and external stakeholders
* Ability to manage the firm's relationships comprised of high-profile business personas, executives, industry leaders, and strategic service providers
* Act as a brand ambassador, consistently embodying the values, integrity, and professionalism of the firm in all interactions
The Role - General Administrative Support
* As the front office face, you will represent the firm, its calibre, and values with highest quality and integrity at all times
* Serve as receptionist and manage front desk duties, including general handling of correspondence and emails and handling telephone inquiries and in-person visitors. This will include serving coffee water etc., filling and emptying the dishwasher when needed and clearing meeting rooms in a timely basis.
* Manage day to day office operations, including maintaining office supplies, equipment, and facilities maintenance
* Coordinate office events, meetings, and appointments to ensure timely and efficient scheduling
* Coordinate periodic investor conference meetings including all ancillary matters (e.g., dinner night before, venue hire, outlining investor accommodation options, collating conference materials, consulting with partners on agenda and coordinating logistics)
* Maintain office space and efficient management of all amenities including Health & Safety
* Create and implement general office policies
* Forge a solid network of office suppliers (including office cleaners) and coordinate payments to suppliers
* Assist with general HR matters and onboarding new joiners
* Collaborate with the partners on new initiatives and special projects
* Provide executive assistant duties to manage and organize calendars, schedule meetings, and coordinate travel arrangements on an ad hoc basis
* Maintain database
* Manage office catering as and when necessary
* Coordinate with the CFO and compliance officer (outsourced) to maintain various compliance registers such as the gifts and entertainment policy register and coordinate various compliance approvals when required
* Provide IT maintenance support and coordinate IT support services
* Provide support in expense report, tracking and controls
* Maintain office budgets and provide general finance support (include but not limited to credit control, inputting of invoices and bank reconciliations).
* Maintain confidentiality and manage sensitive information with discretion
Please send your CV and a cover note to