JOB DESCRIPTION
JOB TITLE: Building Supervisor (with supervision)
REPORTS TO: School Principal
RESPONSIBLE FOR: The supervision of the Assistant Building Supervisor and/or cleaning staff (if appropriate)
JOB PURPOSE To provide on-site supervision, cleaning and non-cleaning services under the direction of the designated line manager or other authorised person and in accordance with the practices and procedures of the Education Authority.
MAIN DUTIES AND RESPONSIBILITIES
* Security
o Security of the premises (including school meals accommodation) and its contents.
o Open and close the premises and grounds, except where authorised otherwise.
o Ensure that all windows are closed, doors and gates are locked at the end of each day.
o Safe custody of the keys, allocation to cleaning staff where appropriate, and ensuring keys are returned at the end of the day.
o Operate and monitor security camera system and store tapes where appropriate.
o Operate fire alarm, burglar alarm and building security systems and report faults.
o Attend after-hour break-ins and vandalism and ensure premises are secure and cleaned at the earliest opportunity when clearance is given and unauthorised entry or damage is reported.
o During normal hours report suspicious activity to the designated line manager to ensure safety.
o Report breaches of security including discovery of needles or suspicious illegal substances in accordance with policy.
o Apply grit/rock salt in snow/frost to keep pathways and entrances clear.
* Mechanical and Electrical Services
o Efficient operation of boiler/heating system in line with policy and energy conservation.
o Lighting and heating of premises and routine maintenance of plant including school meals accommodation where applicable.
o Ensure adequate fuel is requisitioned in good time.
o Monitor and document usage of fuel, water and electricity.
o Replace lamps, tubes and plugs up to 3.35m using appropriate equipment.
o Inspect and report defects on firefighting equipment.
o Chemically dose, clean and maintain water levels of any swimming/hydrotherapy pools.
* Cleaning
o Clean the premises except areas used solely for school meals.
o Plan, organise and control the work of cleaning staff (if appropriate) while personally undertaking cleaning duties.
o Plan periodic work in consultation with service users and report plans to the line manager.
o Recommend and implement changes to improve economy, standards or ease of operation.
o Monitor materials and equipment and advise on suitability.
o Ensure hard surfaces, paths and grounds are clean and free of litter.
o Ensure external drains and kitchen grease-traps are free-flowing by removing obstructions up to 3.35m.
o Wash and clean bins and empty litter bins daily.
o Provide ongoing cleaning service for spills, flooding, midday toilet cleaning and weather-related issues.
o Replenish toilet rolls, soaps, towels, and other requisites during the day.
o Inspect and maintain sandpits and paddling pools as required.
o Clean external signs, light covers and notices up to 3.35m.
o Clean non-electrical fittings on portable heating and ventilation equipment.
o Maintain supplies of materials and equipment within budget and ensure equipment is kept in good condition and stored correctly.
o Report defects in cleaning equipment to the line manager.
o Prepare premises for after-school activities and clean for normal use.
o Direct and clean internal fixed glass surfaces up to 3.35m with appropriate equipment.
o Ensure cleaning staff wear PPE and/or workwear when provided.
o Ensure cleaning standards meet Education Authority standards; investigate complaints and take corrective action where appropriate.
* Porterage
o Receipt and transport of stores and materials, including meals and milk, and distribution to storage points.
o Despatch laundry and goods from the building.
o Assist with setting out and removal of furniture in multi-use spaces; clean the room as required.
o Transport refuse bins to collection points.
o Prepare rooms for examinations and other uses.
* Administration
o Prepare reports on cleaning and any defects in the premises.
o Organise external contractors or workmen using the Education Authority system and monitor their activity.
o Complete paperwork and write reports as required.
o Maintain records of consumables and equipment inventory.
o Report electrical floor equipment defects and keep records of repairs; ensure equipment is cleaned and stored safely.
o Maintain staff attendance, holidays and absence records and return them timely.
* Handyperson Duties
o Within the competence of the post-holder.
General Conditions
* All duties must comply with: Health and Safety at Work (NI) Order 1978; Acts of Parliament and Regulations; COSHH; Codes of Practice.
Training
* Building supervisors will accept training for duties up to and including their own grade, or higher grades if required by the authority. Payment applies only when higher duties are required.
* Induction and refresher training of cleaning staff (if appropriate) with records kept.
Elections
* In elections, the building supervisor will perform duties as determined by the joint negotiating committee; specifics issued when required.
Other Duties
* Falling within the grade as required.
This job description will be reviewed as circumstances change and is not rigid; other duties of a similar nature may be assigned. In accordance with the Northern Ireland Act (1998), the post-holder is expected to promote equality and comply with equality legislation at all times. To view the summary of terms and conditions, click here.
PERSON SPECIFICATION
Notes to applicants and essential/desirable criteria are included in the job posting. Applicants should clearly demonstrate how they meet essential and desirable criteria in their application.
APPLICANT GUIDANCE NOTES
To view applicant guidance notes, please click here. To learn about benefits of joining the Education Authority, click here.
The Education Authority is an Equal Opportunities Employer.
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