Anderson Knight is delighted to be recruiting for an enthusiastic and hardworking Administrator/Receptionist for a legal firm in Edinburgh. The role is permanent and fully onsite 5 days a week.
Key Responsibilities
* Reception Duties:
Greet visitors and manage incoming calls professionally, ensuring accurate message taking and call transfers.
* Meeting & Room Coordination:
Book meeting rooms, arrange catering, and prepare IT or AV equipment as required.
* Mail & Deliveries:
Handle incoming and outgoing mail, including scanning, distribution, and franking.
* Office Facilities Support:
Act as the go-to contact for facilities-related matters. Report issues, liaise with contractors, and support general upkeep of office and meeting spaces.
* Administrative Tasks:
Assist with general office admin such as photocopying, scanning, printing, filing, archiving, and updating case or meeting files.
* Supplies & Procurement:
Monitor and replenish office and kitchen supplies; manage stationery orders and petty cash.
* Visitor & Access Control:
Maintain visitor logs, issue and track access passes, and follow security protocols.
* Travel & Logistics:
Arrange couriers, taxis, travel bookings, and accommodation for staff when required.
* Ad Hoc Support:
Provide additional support such as assisting with court running, hand deliveries, or supporting wider team tasks.
Key Relationships
* Internal staff across departments and seniority levels
* External visitors, vendors, and contractors
* Facilities, IT, and administrative teams across other locations
Person Specification
Essential Skills & Experience:
* Prior experience in a receptionist or admin support role within a professional office setting
* Strong knowledge of Microsoft 365 and general computer literacy
* Excellent communication and interpersonal skills
* Proactive, flexible, and able to work independently or as part of a team
* High attention to detail and ability to manage competing priorities effectively
Key Challenges
* Balancing a wide range of tasks with conflicting deadlines
* Adapting to different teams’ working styles and requirements
* Maintaining professionalism in a fast-paced environment
Submit your CV in confidence to be considered for this wonderful opportunity