Administrator
The Administrator will provide a full, comprehensive administration support service to the Regional Director and the Senior Management team. This includes ensuring diary management, travel and accommodation bookings, producing documents as required, ordering office supplies, and tracking the budget.
Key Responsibilities
* Provide weekly and monthly reports collating data from sites.
* Assist in the update and production of monthly reports, KPI information, presentations, briefing papers and other documentation as requested by the Regional Manager and senior team.
* Build and manage internal and external customer relationships, acting as a first point of contact for queries and redirecting to the most appropriate person.
* Coordinate and organise external and internal meetings, ensuring the team has relevant documentation prepared.
* Manage and update the SharePoint information pages.
* Establish and maintain office procedures and systems, e.g. filing systems.
* Administer leave requests, keeping the team aware of all holiday leave.
* Perform daily administrative tasks as requested by the Senior team.
* Administer budgets, including office IT and stationery, ensuring cost‑effective management.
* Manage the legal contract administration and archiving system, ensuring files are stored in line with company procedures.
* Attend meetings when required, taking accurate notes, distributing them promptly, and monitoring progress of action points.
* Manage incoming and outgoing post for the office.
* Ensure the diary of the Director/Regional Manager is managed effectively, arranging events as required.
* Book meeting rooms, issue meeting papers, and ensure necessary equipment is available.
* Take telephone calls and communicate relevant messages.
Essential
* Administration experience.
* Proficiency in the Microsoft Office suite.
* Ability to communicate at all levels.
* High regard for confidentiality.
* Ability to work with minimal supervision.
* Willingness and enthusiasm to take on new challenges and develop the role.
* Organised with the ability to prioritise and take ownership of workloads.
Desirable
* A‑Level/BTEC business qualification, or equivalent.
* Experience working within the built environment industry.
Benefits
* Competitive salary.
* Company pension.
* Life assurance.
* Private medical.
* 25 days of annual leave plus 8 public bank holidays and loyalty days.
* 8 hours volunteering.
* Employee Assistance Programme for mental, physiological and financial well‑being.
* Flexible benefits via salary sacrifice.
* Car or mobile allowance schemes (dependent on position).
* Leadership and management training and coaching.
* Regular line management engagement and appraisal to support career progression.
* Internal and externally delivered training for development.
* Continuous service awards.
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