Detailed job description and main responsibilities
Preparation of invoices for payment within credit terms
Matching of GRN's and invoices from suppliers, checking goods and prices are as quoted on the official order
Reconciliation of Supplier Statements with the Purchase ledger, dealing with any discrepancies
Preparation of interim payments to ensure essential services are paid on time, e.g. salary advances and proformas
Providing necessary information to contribute to preparation of Trust accounts and budgets
Liaise with other departments and suppliers to ensure resolution of various queries
Propose ideas/new ways of working that may improve the processes carried out by the department
Person specification
Qualifications - Academic / Craft / Professional
Essential criteria
* IT literate
* Maths and English GCSE or equivalent through experience
Desirable criteria
* AAT qualification
Experience
Essential criteria
* Current and significant relevant work experience within an Accounts Payable environment
* Computerised financial ledger experience and understanding Working knowledge of the processes required to release payments to suppliers
Desirable criteria
* High volume data Input
* NHS VAT knowledge
Values and Behaviours
Essential criteria
* All colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
* All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust's expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation
Knowledge
Essential criteria
* Must have a good understanding of the Finance Process in terms of Invoice Approval and Authorisation and Payment.
Desirable criteria
* Good understanding of how Finance operates
Skills
Essential criteria
* Ability to interpret information provided within a Finance System in order to assist agreement of statements
Additional Information
* The closing date given is a guide. We reserve the right to close the post early once we have received a sufficient number of applicants, so we advise you to submit your application early to prevent disappointment.
* We will be requesting references by email. Please ensure you include email addresses and contact numbers for your referees to avoid delay in the recruitment process.
* The Trust believes in treating everyone with dignity and respect and encourages applications from all sectors of the community. We guarantee an interview to candidates with disabilities who meet the minimum essential criteria.
* Communication regarding your application will be sent via email therefore, please ensure you regularly check your spam/junk folder.
* In submitting an application form, you authorise Nottinghamshire Healthcare NHS Foundation Trust to confirm from your previous or current NHS employer and other prior employers; previous NHS service details and personal data held about you. This data will be transferred using NHS Electronic Staff Record and third party systems via an automated process and only used for the purposes of obtaining and maintaining accurate employment records, should you be appointed to the post. Should you require any further information please refer our Privacy Policy shown on the Trust website, please click here for more information.
* For eligible posts, DBS disclosures are mandatory before commencement of employment. If you are in a position that is deemed a regulated adult and/or child care role, you will not be able to start your employment until we have received a satisfactory DBS Disclosure. The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. Convictions which would otherwise be considered as 'spent' will also be checked as part of an Enhanced DBS Disclosure.
Employer certification / accreditation badges
Documents to download
* Job Description and Person Spec (PDF, 400.4KB)
* Trust Staff Benefits (PDF, 11.9MB)
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