Are you highly organised, detail‑driven, and motivated by keeping operations running smoothly? We're looking for an Administrator - Works & Assurance to join our team and play a key role in supporting the full end‑to‑end lifecycle of works delivery.
In this role, you'll help ensure that all works are planned, executed, and closed out accurately and in line with internal, statutory, and client requirements. If you enjoy structured processes, digital systems, and working collaboratively across teams, this could be the perfect opportunity for you.
What We expect of you:
In this role, you will maintain accurate and up‑to‑date records for all works from the point a request is raised through to final close‑out. You will manage documentation and workflow statuses within Depotnet, IQGeo, and other work management systems, ensuring that all records, evidence, and documentation are stored correctly, version‑controlled, and compliant with process requirements. As works progress, you will monitor their status, identify missing information or delays, and flag any issues to the Works & Assurance Coordinator.
A key part of the position involves gathering and uploading assurance evidence such as photographs, certificates, redlines, and test results, ensuring this information is complete and meets required standards.
You will also liaise with internal teams and contractors to request and distribute information, support the preparation of documentation for audits, and produce routine updates, reports, and dashboards using system data.
You will assist with maintaining documentation packs including PIA/PIANOI records and A55 files while supporting the administrative requirements of PIA noticing and whereabouts.
You will also review Start of Work documentation for accuracy and contribute to continuous improvement by highlighting process or data issues. Throughout your work, you will provide general administrative and coordination support to ensure delivery teams are able to operate efficiently.
What you will bring:
You will bring experience using, or the willingness to learn, digital work management systems such as Depotnet or IQGeo, along with strong organisational skills and the ability to maintain accurate documentation.
Experience in an office, operational, or technical support environment—particularly within utilities, telecoms, construction, civils, engineering, or similar fields—will be beneficial, as will familiarity with work packs, permits, and technical documentation, even with guidance.
Clear and confident communication is important, as you will regularly liaise with colleagues and contractors to gather and clarify information. You should feel comfortable managing multiple tasks and deadlines while maintaining high levels of accuracy and attention to detail.
Good IT capability, particularly within Microsoft Office and digital file management, is essential. Above all, you will bring a proactive attitude, a willingness to learn, and a reliable, well‑organised approach to your work.
Who We Are:
- We are a successful utilities & civil engineering company in the UK, committed to building a sustainable and resilient future.
- With a rich history and a focus on innovation, we've been at the forefront of our industry for over 20 years.
What We Offer:
Career Growth:
- We believe in nurturing your talents and offering a clear path for career advancement.
- Your growth is our growth, and we provide opportunities for continuous learning and development.
Impactful Work:
- Contribute to vital infrastructure projects that improve lives and the environment.
- Your work will make a tangible difference in our communities.
Team Collaboration:
- Join a dynamic team of professionals who are passionate about what they do.
- We foster a collaborative, supportive, and inclusive work environment.
Work-Life Balance:
- We understand the importance of maintaining a healthy work-life balance.
- Enjoy flexibility and well-being initiatives that support your overall wellness.
Why Choose Us:
- We are dedicated to sustainability, safety, and excellence in all we do.
- We value our employees and their contributions, creating a fulfilling work experience.
Join GCU UK Ltd and be part of a team that builds a brighter future.
Ready to start your journey with us? Submit your CV and take the next step toward a rewarding career.