Job Description
HR Payroll Administrator
Birmingham | Permanent
My client is a leading international professional services organisation with a strong global presence and a reputation for delivering high-quality legal and business solutions. With teams based across multiple regions, they combine broad expertise with a collaborative and purpose-driven culture.
They are committed to creating an environment where employees can grow, contribute meaningfully, and thrive in a fast-evolving professional landscape.
My client is looking for an experienced Payroll Administrator to join their People team in Birmingham.
This role is integral to ensuring the accurate, compliant, and timely delivery of UK payroll. Working closely with the Payroll Manager and key stakeholders across People Operations, Finance, and Reward, you will support payroll processes while maintaining strong controls and delivering an excellent employee experience.
Success in this role will be demonstrated through consistent accuracy, compliance with statutory requirements, effective resolution of payroll queries, and continuous improvement of payroll processes.
Key Responsibilities:
Payroll Processing
* Maintain accurate employee records, including starters, leavers, and contractual changes
* Process overtime, bonuses, and other variable payments in line with policies and deadlines
* Administer statutory payments including maternity, paternity, adoption, and shared parental leave
* Process sickness absence payments in line with company policy and legislation
* Ensure payroll is delivered accurately and on time
* Stakeholder Engagement
o Work closely with People Services, Finance, Reward, and Employee Relations teams
o Respond to payroll queries clearly and professionally within agreed timeframes
o Provide guidance to employees and managers on payroll-related matters
Compliance & Controls
o Ensure payroll complies with UK legislation, including PAYE, National Insurance, and RTI
o Support statutory submissions and reporting requirements
o Maintain strict confidentiality and handle data in line with GDPR
o Provide documentation and support for audits
Systems & Continuous Improvement
o Use payroll and HR systems to manage employee data and payroll inputs
o Produce reports for payroll validation, reconciliation, and audit purposes
o Use Excel to validate and analyse payroll data
o Manage queries via shared inboxes or ticketing systems
o Support ongoing improvements to payroll processes and controls
Skills & Experience:My client is seeking candidates with:
o Experience in a payroll environment, including handling routine changes and variable pay
o Strong knowledge of UK payroll legislation (PAYE, NI, statutory payments, RTI)
o Excellent attention to detail and accuracy
o Confidence using payroll systems, HRIS, and Excel
o Strong communication and interpersonal skills
o The ability to manage deadlines and prioritise effectively
o A proactive and service-focused approach
What’s on Offer:My client offers a supportive and inclusive working environment, along with a comprehensive benefits package focused on wellbeing and career development:
o A culture built on fairness, transparency, and recognition
o Performance-related rewards
o Flexible and hybrid working arrangements
o A strong commitment to diversity and inclusion
o Structured learning, development, and career progression opportunities
o Exposure to cross-functional and international work
o Opportunities to contribute to community and social impact initiatives