Overview
The Clinical Trials Facility (CTF) at the John Radcliffe Hospital, Oxford, is responsible for conducting clinical trials in Gastroenterology, Hepatology and Endoscopy, in partnership with the Translational Gastroenterology and Liver Unit (TGLU). The role is a Band 5 Clinical Trials Administrator position that provides high‑quality administrative support to a large, expanding research team. The postholder reports to the Gastroenterology and Hepatology Clinical Trial Coordinators and works closely with all research staff and multidisciplinary team members within the Clinical Trials Facility.
Key Responsibilities
* Daily maintenance of Investigator Site Files (electronic and paper)
* Complete study feasibility assessments and coordinate RDG submissions
* Liaise with study sponsors to complete essential study set‑up documentation
* Coordinate with R&D and support departments to secure all local approvals
* Process study amendments, ensuring timely filing and training of site staff; supersede outdated documents and confirm correct versions are in use
* Localise applicable study documentation
* Track site agreements between the University of Oxford and NHS Trusts
* Maintain the patient visit tracker
* Prepare study‑related documentation and assemble participant files, participant packs, site files and other study materials
Communicate clearly and effectively with staff at all levels, including consultants, external stakeholders and supporting departments. Coordinate meeting availability, book rooms, circulate agendas, attend meetings, take minutes and distribute them. Handle telephone enquiries in a professional and timely manner.
Develop and maintain departmental spreadsheets, databases and electronic filing systems. Manage GCP certificates and training documentation for all site staff. Order and monitor departmental supplies, book travel and accommodation for site staff, and manage the archiving of clinical trials. Provide general departmental support and equipment maintenance. Arrange laboratory equipment calibration and maintain temperature logs. Produce and update Standard Operating Procedures as required. Handle confidential correspondence appropriately and adhere to OUH Trust, University and Unit policies, procedures and guidelines. Undertake any other duties appropriate to the grade of the post and participate in public engagement and widening access activities (anticipated to be no more than two days per year).
Qualifications
* Experience in clinical trials research and/or organising project activities
* Good Clinical Practice training
* Proven strong administrative skills
* High‑level communication skills
* Comprehensive computer skills (minimum Word, Excel and email systems)
* Experience in Gastroenterology or Hepatology (desirable)
* Awareness of regulatory and governance requirements for clinical trials (desirable)
* Science degree (desirable)
The postholder will have access to vulnerable people in the course of normal duties. Therefore, a Disclosure and Barring Service check is required in accordance with the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) and Order 2020.
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