Job Description
Job title: Head of Finance
Main purpose of job: To ensure the successful management of Make It York's (MIY) finance function. To oversee the Data Analysis and Visit York Pass functions.
Department: Finance
Location: Hybrid working but primarily based at Parliament Street Office
Position reports to: Managing Director
Position is responsible for:
Senior Finance Co-ordinator, Finance Co-ordinator, Data Analyst (Performance & Insight), Visit York Pass Manager.
Financial Management
* Lead the finance function ensuring it is responsive to the needs of the organisation, its shareholder and its external partners.
* Build and lead a high performing Finance team utilising the relevant people policies contained within the staff handbook.
* Prepare accurate, timely management accounts for the Board and Executive team including variance analysis.
* Lead the audit process ensuring the preparation of the annual accounts are completed in a timely basis.
* Lead and prepare the annual budget and 2-year forecast ensuring collaboration with the executive team.
* Manage the company cashflow ensuring the MD is apprised of cash flow requirements.
* Manage the company payroll ensuring all processes are completed including all statutory reporting.
* Manage the company pension ensuring enrolment and submissions are completed in a timely manner.
* Prepare and submit the quarterly VAT returns to HMRC in the agreed timeframes.
* Ensure all statutory reporting is processed to the agreed timeframes.
* Continually identify and implement process improvements, controls and procedures, to create efficiencies and reduce costs.
Financial Governance
* Serve as Company Secretary supporting the company in best governance practices.
* Responsible for the financial risk register, identifying and managing all financial risks.
* Be the lead contact for HMRC, Companies House and the auditors assuming responsibility for financial compliance.
* Assist the company in contract management ensuring financial and legal compliance.
* Ensure all financial policies and procedures are up to date and ensure MIY is complying with them.
Systems
* Ensure the finance system (Sage) is up to date, accurate and used in an efficient way.
* Look for ways to improve processing on the finance system.
* Manage all finance systems (PO system, DD software, Payroll software) ensuring they are being used in an efficient way.
* Identify new systems that can improve financial processes.
* Oversee the Visit York Pass system from a finance perspective and liaise with the providers.
* Oversee the Shambles Market software from a finance perspective and liaise with the providers.
Data Analysis
* Lead and manage the Data Analysis function ensuring all reporting is completed to the agreed timeframes.
* Work closely with key stakeholders (North Yorkshire Council, York BID) to produce data sets for York and the LVEP region.
* Oversee the key surveys and reporting ensuring accuracy and timeliness of completion.
* Oversee the development of the reporting and analysis.
Visit York Pass
* Lead and manage the Visit York Pass function.
* Oversee the recruitment and retention of attractions ensuring all contracts are up to date.
* Oversee the contract with the software supplier ensuring a good working relationship between both parties.
* Oversee the development of the Visit York Pass.
Other duties
* Member of the Executive Team for MIY attending fortnightly meetings.
* Collate financial data to support funding bids as required.
* Work in an entrepreneurial, collaborative, respectful and ambitious way and personally demonstrate MIY's values and behaviours.
* Ensure that all Health and Safety regulations and relevant risk assessments are followed.
* Provide support to other MIY team members, where necessary.
Relevant qualifications, skills and experience
* Professional accountancy qualification.
* Expert knowledge of financial processes.
* Recent and relevant operational and strategic management experience at a senior level to include finance.
* Good understanding of financial processes including budget management, forecasting, day-to-day income and expenditure processes, monthly reporting and year end processes.
* Experience of reviewing and changing financial procedures.
* Knowledge and experience of leading the audit process.
* Relevant experience of managing and leading a finance department function.
* Relevant experience in preparing and submitting statutory returns (VAT, P60's etc )
* Strong IT skills including Microsoft Office - Excel, Word, PowerPoint.
* Good working knowledge of accounting packages.
Personal qualities
* Collaborative working style and experience of leading a successful team.
* Excellent organisation skills and attention to detail.
* An ability to work independently, use initiative and prioritise tasks to meet deadlines.
* Strong communicator and team player with a positive 'can do' attitude.
* Demonstrable experience of working with a variety of stakeholders.
* Excellent networking and influencing skills at all levels.