About the Role
Portsmouth City Council is seeking an experienced Personal Assistant to provide high-level executive support to the Heads of Children & Families Services. You will join a small, supportive team of PAs who ensure the seamless running of day-to-day operations across the Senior Leadership Team.
Responsibilities
* Provide proactive PA support to Senior Managers across Children & Families Services
* Manage complex calendars, meetings, panels, and prioritise conflicting demands
* Handle email inboxes, correspondence and communications on behalf of senior leaders
* Coordinate the Children's Social Care FOI (Freedom of Information) process
* Oversee administration of weekly Placement Decision-Making Panels
* Prepare agendas, papers and take accurate minutes at confidential and complex meetings
* Liaise professionally with Councillors, partner agencies, and internal/external stakeholders
* Support Ofsted preparation and ongoing regulatory tasks
* Manage purchase orders, invoices and basic financial processes
* Assist with recruitment tasks and induction arrangements
* Uphold the highest standards of confidentiality, professionalism and customer care
About You
We are looking for someone who can hit the ground running. You will need exceptional organisational ability, attention to detail and the confidence to manage sensitive information and complex workloads.
Qualifications
* Significant experience supporting a Head of Service, Director or Senior Manager
* Excellent Microsoft Office skills (Word, Excel, PowerPoint, Outlook)
* Confidence taking minutes at sensitive or complex meetings
* Strong communication skills, both written and verbal
* Outstanding organisational ability with a proactive, problem-solving attitude
* Ability to work with highly confidential and sometimes emotionally challenging information
* Knowledge of data protection and safeguarding principles
* A calm, professional and resilient manner
Applicants must have the Right to Work in the UK.
This assignment is offered on an umbrella basis at £18 per hour
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