Assistant project administrator

We are looking for a full-time Assistant Project Administrator to support a busy construction office in London. This is an excellent opportunity for someone with strong organisational skills and an interest in construction administration to develop within a growing and fast paced business. You will work closely with the Project Administrators, Office Manager and site teams to support the smooth running of day-to-day operations and project administration.

The business is based in Kensington, London, specialising in commercial interior fit-outs and refurbishments. They deliver high-quality, deadline-driven projects across the commercial sector, including Offices, Education and Healthcare.

Role Purpose:

Provide day-to-day administrative support to the project and commercial teams, assisting with procurement, compliance, document control and general project coordination to ensure projects run efficiently and accurately.

Key Responsibilities:

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Assist with issuing purchase orders and tracking supplier quotations

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Support the maintenance of accurate supplier, subcontractor and project records

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Help coordinate site documentation, delivery schedules and project correspondence

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Liaise with suppliers and subcontractors regarding deliveries, documentation and general queries

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Upload and maintain project documentation including RFIs, drawings, submittals and site records within Procore

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Assist with monitoring subcontractor compliance and site inductions using 1Breadcrumb

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Maintain organised digital filing systems and ensure documents are up to date

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Support project teams with delivery and invoicing queries

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Monitor project inboxes and distribute correspondence appropriately

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Assist with preparing H&S files, O&M manuals and project close-out documentation

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Track variations, delivery notes and general project administration tasks

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Provide general administrative support to Project Managers and the wider site teams

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Ensure all documentation is completed accurately and within project deadlines

Skills / Experience:

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Previous administrative experience within construction or a fast paced environment preferred

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Strong organisational and multitasking abilities

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Excellent attention to detail and accuracy

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Strong verbal and written communication skills

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Positive, proactive and team-oriented attitude

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Proficient in Microsoft Office 365 (Excel, Word, Outlook)

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Eagerness to learn and develop within the construction industry