We are looking for an Executive Assistant to join our Christchurch Team!
Are you a seasoned and highly professional Executive Assistant who thrives on ensuring the success of others? If so, then Curtiss-Wright has a fantastic opportunity for you to elevate your career!
Supporting our VP/General Manager for the Curtiss-Wrights Defense Business Unit, you will provide advanced administrative and business management support while remaining involved in the business and a true ambassador inside and outside of the company.
Location: Christchurch, UK
Benefits: Paid Time Off | Retirement with Employer Match | Health and Wellness Benefits | Learning and Development Opportunities | Competitive Pay | Bonus Scheme | Recognition | I
Your Challenge:
* This role encompasses a full range of PA and administrative duties including: (not an exhaustive list and may be subject to change and update according to the operating needs of the business)
* Agenda preparation and Minute taking
* Arranging and coordinating meetings, training events, SLT off-site meetings (both on and off site), annual Apprentice award dinner – working to a budget, negotiating rates, etc.
* Hosting Quarterly Employee Staff Briefings, coordinating inputs for the slide deck, arranging comms on-line as well as on site
* Assist with preparation of PowerPoint presentations (Strategic Planning, Staff Presentations, etc.)
* Comprehensive travel arrangements for VP /GM and SLT (flights, hotel, local taxis, visas)
* Diary management for VP/GM
* Ensure facilities are maintained (printers, stationery, etc.)
* Generating weekly, monthly reports and ensuring deadlines are met
* Maintain VP/GM Outlook calendar is updated with Senior Leadership Team holidays, periods of OOO
* Prepare & balance expenses using Concur for VP/GM (Company Credit Card)
* Maintaining “Action Lists”– monitoring responses, issuing follow-ups on behalf of the VP/GM
* Screening calls and correspondence
* Setting up conference calls and Teams
* Administration for VP/GM and his SLT by way of WD
* Support International visitors: Proxy-Click entry, prepare agenda, order catering, book conference room making sure documents/presentations completed
* Update/maintain the Red Box
What You Bring:
* Computer literacy with a comprehensive working knowledge of Microsoft Word, Excel, PowerPoint, Concur, Workday, Vision, SharePoint and Outlook applications.
* Excellent typing skills.
* Previous senior Executive Assistant experience in similar high-level role
* Excellent interpersonal skills - the ability to communicate confidently and persuasively with a wide variety of people both internal and external, up to the most senior levels within Curtiss-Wright, in order to build good professional and personal relationships.
* Excellent organizational skills. The ability to work under pressure and use considerable initiative to meet strict deadlines.
* The ability to work closely with the VP/GM; to understand objectives and way of working and to enable provision of informed support across a wide range of activities.
* An extremely professional attitude is required, as is the integrity necessary when dealing with confidential information.
* Highly self-motivated and the ability to work with minimum supervision.
Who We Are
Curtiss-Wright Defense Solutions, a division of Curtiss-Wright, is an industry-leading supplier of sophisticated electronics products. We are recognized as one of the most innovative designers and manufacturers of highly engineered systems built to perform reliably in harsh conditions. With design and manufacturing facilities located across North America and Europe, and sales and support teams located around the globe, we are uniquely positioned to satisfy the most demanding engineering challenges.
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