Ready to launch your career in global events? We’re looking for a proactive and ambitious Events Assistant to join our team in London Bride, play a key role in delivering our international conference portfolio, with a strong focus on production and operational delivery.
The events business has grown year after year, now welcoming thousands of attendees across eight flagship events spanning Europe, North America, the Middle East, and Asia. We pride ourselves on creating exceptional, high-impact experiences, and our events set the benchmark in the industry.
Working directly with the Event Director and Producer, helping to bring large scale international conferences in the downstream oil and gas sector to life. From pre-event planning to on-site execution, you will be at the heart of the action, supporting critical production and operational functions as part of a collaborative, high performing team. With direct mentorship and hands on experience, you will gain real exposure to what it takes to deliver world class global events:
Role Overview
The Events Assistant supports the operations and production teams with the planning, coordination, and delivery of B2B industry conferences from concept through to post-event reporting. The role involves event logistics, database management, research, and coordination with speakers, sponsors, and delegates to ensure high-quality and well-executed conferences.
Event Planning & Logistics
* Assist in the planning and delivery of B2B industry conferences
* Help coordinate event logistics including venue, catering, AV, delegate registrations, and communications
* Research, negotiate, source and manage onsite materials and suppliers
* Assist the wider team with any other general admin as needed, including ad hoc tasks as required
Research & Content Support
* Conduct research with potential speakers, sponsors, delegates, venues, suppliers, and industry trends
Database & Systems Management
* Maintain and update event databases and CRM systems with accurate delegate, speaker, and sponsor information
* Manage the registration of delegates, speakers, and sponsors
Speaker & Sponsor Coordination
* Manage speaker and sponsor information, including bios, presentation materials, and promotional content
* Ensure sponsor deliverables and event visibility requirements are met according to contracts
* Coordinate pre-event and post-event communications with all delegates and attendees
Skills & Experience
* 1-2 years’ experience in B2B conferences
* Strong organisational and project management skills
* Experience managing databases or CRM systems
* Excellent research and information-gathering abilities
* Strong written and verbal communication skills
* Ability to manage multiple tasks and deadlines in a fast-paced environment
* Competence in Microsoft Office (Word, excel, SharePoint, PPT) and keen to embrace and learn to use new technology and IT systems including Canva, automated marketing and CRM system
Benefits
Hybrid working, Pension contribution, World travel, Career Progression
Education
Bachelor's degree in Event Management is preferred.
Personal Attributes
* Good communication skills, personable, particularly face-to-face
* A knowledge of or interest in general business issues and current affairs
* Good communication skills both verbal and written
* Self-motivated and determined with a strong sense of personal initiative
* Organised, with good time management
* Good attention to detail
* A team player
* Calm under pressure
* Eagerness to learn about the conference/events industry and all it represents
* Available to travel if needed