Overview:
We're looking for a proactive and detail-oriented Facilities Administrator to support the Head of Facilities and wider team. In this dynamic and fast-paced role, you'll help ensure the smooth running of Real Estate and Facilities services across the business. Your strong organisational skills, positive attitude, and ability to multitask will be key in maintaining high service standards, compliance, and operational efficiency. This is a great opportunity to build your career within a supportive and people-focused environment.
What You'll Be Doing:
Managing the Facilities Helpdesk, including issue tracking and monthly reporting
Monitoring site access control, supporting security audits, and escalating issues where needed
Coordinating with Health & Safety teams and maintaining accurate records
Reconciling Real Estate & Facilities costs and resolving supplier disputes
Overseeing desk space planning and moves at the Peterborough site
Collating monthly occupancy reports across all offices
Managing parking permits and locker allocations
Administering building change control requests and approvals
Organising internal events, such as the annual Remembrance ceremony
Drafting internal communications and supporting year-end holiday carry forward
Carrying out general admin tasks including travel bookings, diary coordination, agendas, and minutes
Identifying opportunities for process improvements and cost savings
Supporting with other ad-hoc tasks as needed
What We're Looking For:
Proficiency in Microsoft Office, especially Outlook, Excel, and Word
Strong written and verbal communication skills
Exceptional organisational skills and attention to detail
Self-motivated, proactive, and able to work independently
Experience with diary management and travel bookings
Ability to prepare meeting agendas and take minutes
At least 3 years of experience in a Facilities or Estates environment, ideally in a professional or financial services setting
A good level of education, including GCSEs in Maths and English (or equivalent)
What's on Offer:
31 days of annual leave including bank holidays
Eligibility for an annual discretionary bonus
Career development opportunities within a growing organisation
Access to an online discount platform for a wide range of goods and services
Cycle to Work Scheme & interest-free season ticket loans
Comprehensive wellbeing support, including an Employee Assistance Programme
Flexible leave policies such as Carer's Leave, Foster Leave, and Retirement Leave
A contributory pension scheme with matched contributions up to 6%, group life assurance, and income protection
Accessibility: If you require any support or adjustments during the recruitment process due to health, disability, or any other reason, please let us know.
Ready to take the next step in your career? Apply today and join a team that values innovation, collaboration, and continuous improvement.
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