An exciting opportunity to join a leading company within the automotive industry, my client whose main Hub is in Rugby are looking for a procurement and facilities Manager who will be responsible for 11 sites across the midlands and north of the UKM.
The Facilities and Procurement Manager is responsible for overseeing the organization’s facilities operations, managing procurement activities, and leading third-party logistics (3PL) contract management. The role ensures operational efficiency, regulatory compliance, and cost-effectiveness across infrastructure, vendor relationships, and logistics partnerships. You will be required to travel to sites as and when needed and have the ability to communicate effectively and build relationships with site managers .
We are looking for a self starter who is proactive and can take ownership and projects and be a key part of the operation, this is an exciting role which will be part of a high performing team, encouraging and welcoming culture .
Key Responsibilities:
Facilities Management:
* Oversee daily operations and maintenance of company buildings and infrastructure.
* Develop and manage Planned Preventive Maintenance (PPM) schedules for mechanical, electrical, and structural systems to ensure optimal functionality and regulatory compliance.
* Coordinate execution and documentation of all maintenance, inspections, and safety checks to minimize downtime.
* Manage contracts for cleaning, HVAC, pest control, security, and utilities.
* Ensure compliance with all health, safety, and environmental standards.
* Plan and manage facility upgrades, office reconfigurations, repairs, and renovation projects.
* Maintain accurate service records, equipment warranties, and compliance documentation.
* Oversee emergency preparedness plans and business continuity related to physical infrastructure.
Procurement Management:
* Develop and execute procurement strategies aligned with organizational goals.
* Source, evaluate, and negotiate with vendors to obtain quality goods and services at the best value.
* Manage supplier contracts, SLAs, and performance tracking to ensure service quality and compliance.
* Monitor inventory levels, process purchase orders, and coordinate with finance and warehouse teams.
* Maintain procurement systems and reporting via SAP
* Identify and drive cost-saving initiatives, vendor consolidation, and process automation.
3PL Contract Management:
* Lead the selection, negotiation, and management of third-party logistics (3PL) partners for warehousing, transportation, and distribution.
* Develop and enforce service level agreements (SLAs) and key performance indicators (KPIs), including:
* On-time delivery rate
* Inventory and order accuracy
* Dock-to-stock cycle time
* Cost per unit or shipment
* Conduct quarterly business reviews (QBRs), performance audits, and contract compliance evaluations.
* Integrate 3PL systems with internal ERP and TMS platforms to ensure real-time visibility and accurate data flow.
* Collaborate with supply chain and operations teams to optimize logistics operations and identify cost-saving opportunities.
* Ensure compliance with regulatory requirements and promote sustainable logistics practices.
Qualifications:
* Bachelor’s degree in Facilities Management, Supply Chain, Business Administration, or related field.
* Minimum of 5 years' experience in facilities, procurement, or logistics operations.
* Demonstrated experience managing PPM schedules and 3PL providers.
* Strong knowledge of procurement and facilities compliance standards.
* Proficient in ERP and TMS systems (e.g., SAP, Oracle, Manhattan).
* Excellent negotiation, organizational, and communication skills.