Document Control Coordinator
Department: Technical
Employment Type: Permanent
Location: Taplow, Buckinghamshire
Description
Berkeley Oxford & Chiltern is a proud member of the Berkeley Group, passionate about making a difference and delivering sustainable developments, continuously adapting to improve each development for the communities they serve.
We are committed to working in partnership and collaboration to continue to build fantastic homes in amazing places. No two Berkeley developments are the same and our bespoke approach sets us apart from our competitors. We are constantly evolving and refining as a company to develop some of the most complex sites into successful mixed-use developments. We have the skills and know-how to take on a wide range of developments from difficult refurbishments, high rise apartments, large detached properties and even thatched roofs.
At the heart of everything we do Is a strong team of people committed to achieving exceptional levels of customer service, delivering high quality homes where vibrant and sustainable communities have been created. Our people and the incredible projects that we deliver are amongst the best reasons that we come to work every day. We work hard and what we do is challenging, but it is hugely meaningful and we have fun together. It is clear that we enjoy what we do, the difference we make to society and we are very proud of the people that make up Berkeley. We have a culture that is rooted in attention to detail, strong communication, and a huge feeling of ownership and pride.
The role
The Document Controller manages the document control systems and processes for the development from initial set-up to project completion, taking great pride in having a system with the highest possible standards. They will take great pride in creating and supporting that has the highest organisational standards and attention to detail.
* Manage and track design information within the project EDMS.
* Review and update roles, permissions, and security access for internal and external users.
* Coordinate and distribute technical drawings, track document status, and follow up on outstanding tasks.
* Escalate unresolved document issues to senior managers.
* Ensure quality control of published documentation, checking revisions, references, and titles.
* Address EDMS queries from stakeholders and provide regular status reports on document progress, delays, and RFIs.
* Act as the Viewpoint subject expert, training colleagues and enforcing clear protocols.
* Manage Viewpoint information requests and maintain key trackers (DCNs, consultant appointments, insurance, and handovers).
* Oversee document control processes, including uploading, distributing, and maintaining accurate records.
* Support site teams and stakeholders with EDMS onboarding and registration.
* Generate Field View reports, provide QA sheets, and support Field View administration.
* Produce reports on query and RFI response times using EDMS tools and Excel.
* Work collaboratively with external consultants to ensure compliance with standards.
* Manage O&M documentation, liaising with clients and O&M providers for handover coordination.
* Oversee stakeholder folders on EDMS for clients, legal teams, and housing associations.
* Track and coordinate NCRs with trade contractors to ensure resolution.
* Assist with SharePoint management for internal stakeholders.
Experience required
* Experience working in a main contractor would be desirable.
* Advanced proficiency with Viewpoint document control system desirable but not essential (we are currently using Asite but moving to Viewpoint).
* Intermediate to advanced skills in Microsoft.
This role will be based at Taplow, with travel required across the regional sites.
Why join us?
* 25 days annual leave, increasing with service to 33 days.
* Health and wellbeing benefits including Private Medical Insurance.
* Lifestyle benefits including access to an online discount platform.
* Berkeley Foundation volunteer day.
* Private pension plan.
* Group life assurance.
The standard default full-time working hours in the office are 8am-5pm with core working hours 9am-4pm.
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