Royal Edinburgh Hospital
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As from 1/4/26, the Agenda for Change full-time working week will be reducing from 37 to 36 hours per week. Part time hours will be reduced pro-rata. However, there will be a corresponding increase in the hourly rate so that pay will not be affected.
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Business Support Assistant
Pharmacy Business Function
NHS Lothian Pharmacy & Medicines Service
Royal Edinburgh Hospital
Band 3 | 1.0 WTE | 36 Hours | Permanent
Pay Scale £29,103 - £31,409
This is an exciting opportunity for experienced and forward-thinking administrator to join our Pharmacy Business Function in providing administrative support to the Pharmacy & Medicine Service working within the People Team. This role is an in person role based at the Royal Edinburgh Hospital
About the Role
4. Provide administrative support to the Business Function and REH Pharmacy Department. This role is integral to the development, implementation, and maintenance of administration systems to ensure the smooth day to day running of the pharmacy services.
5. Post holder will liaise with Pharmacy colleagues, staff and leadership of all levels throughout the department providing guidance and support in alignment with NHSL policies and procedures.
6. Accurate workforce data input, validation, and monitoring, recognising the critical role this plays in ensuring staff are paid correctly and on time, and that information is accurate, complete, and compliant with NHS Lothian requirements.
7. Engage with and provide support for improvement activities within the Business Function.
8. Development, implementation, and maintenance of personnel, project and administration records for the Business Function and Pharmacy departments within the directorate.
9. Responsible for providing administrative and clerical duties to support the Pharmacy Directorate as required, including minute taking.
10. Take on additional responsibilities and ad-hoc assignments as requested, ensuring the smooth functioning of the Business Function and wider Pharmacy department.
11. Ensure all confidential information is handled with the highest level of discretion.
Why Join Us?
At NHS Lothian Pharmacy & Medicines Service, we are committed to creating a supportive, inclusive workplace where everyone has the opportunity to develop, grow, and make the most of their skills. Youll be joining a collaborative and welcoming team that values professionalism, continuous improvement, and mutual support.
This role offers an excellent opportunity to gain experience within a dynamic service, where your contribution will make a real difference to how services are delivered and supported.
About you
You will be an enthusiastic and capable administrator with experience in a business or administrative support role. Youll bring strong organisational skills, attention to detail, and a proactive approach to managing your workload and have:
12. Intermediate/advanced knowledge of Microsoft Office packages, data input and minute taking.
13. Strong interpersonal and communication skills.
14. Educated to SCQF level 7, (SVQ3 or HNC) in a business administration/other relevant subject or have equivalent level of experience in a similar administrative role.
15. You must show initiative and prioritise work, manage your own workload and maintain high standards with excellent attention to detail.
16. A proactive, highly organised and capable manner of managing multiple tasks and priorities.
17. Knowledge and experience of the NHS would be advantageous.
About NHS Lothian
At NHS Lothian, we are committed to fostering equality, diversity, and inclusion in our workforce. Serving a population of 900,000, we are the second-largest health system in Scotland and home to one of its four teaching boards. Join a dynamic organisation that values innovation, research, and excellence in healthcare delivery.
Ready to Take the Next Step?
For further information on what is included in the role and the skills/experience were looking for, please refer to the job description and person specification linked below. However, we understand that there's only so much a job pack can convey. If youd like to learn more about this exciting role, the team youll be joining, or the opportunities available, we warmly encourage you to get in touch with the hiring manager.
This is a great chance to have an informal discussion, ask questions, and explore how this role aligns with your career goals.