Join to apply for the Deputy Facilities Manager role at The Pensions Regulator
Role details
* TPR grade & pay group: Core Group – Grade 9
* Directorate: COO Group
* Contract type: Permanent
* Location: Brighton – Office based
About the role
We’re looking for a proactive and experienced Deputy Facilities Manager to join our team and help deliver exceptional facilities services across the organisation. This is a key operational role, responsible for ensuring the smooth day‑to‑day running of the sole TPR office, in Brighton. You’ll lead a small facilities team, act as the primary escalation point for facilities issues, and deputise for the Facilities Manager when required. You’ll play a vital role in creating a safe, secure, comfortable and well‑maintained environment for our staff.
You will:
* Oversee the delivery of high‑quality facilities services
* Build strong relationships with internal customers and stakeholders
* Lead and develop a small team of Facilities Advisers and a Coordinator, ensuring service excellence and professional growth
* Manage building operations, oversee hard services and cleaning contracts, and liaise with on‑site handyman and cleaning team
* Liaise with landlords and agents on repairs and maintenance
* Oversee supplier contracts in line with procurement procedures, ensuring value for money and quality service
* Ensure compliance with statutory and regulatory requirements and maintain physical security standards (ISO:27001)
* Ensure processes are documented, updated and applied consistently
* Support Business Continuity Planning and act as Deputy Bronze in incident response
* Participate in the out‑of‑hours on‑call rota, act as Incident Controller when needed, and be trained as a first aider
* Work closely with colleagues in H&S and Sustainability to align building management with these strategies
* Drive continuous improvement in facilities services to meet evolving organisational needs
Desirable criteria:
* Experience of working with Facilities helpdesk software
* Membership or pursuing membership of a relevant professional body (e.g., IWFM Level 4/5, RICS FM Pathway, MRICS) or equivalent experience
Team and management responsibilities
Reporting to the Facilities Manager, you will manage two Facilities Advisers and one Facilities Coordinator.
TPR offers
* Opportunities for learning and development
* A vibrant workplace with employee networks for Disability, Family, LGBT+, Minority Ethnic, Women’s
Reward and benefits
We offer 25 days annual leave plus bank holidays, a 35‑hour working week, flexible working patterns, flexitime, competitive parental leave, a Civil Service Pension (average employer contribution 28.97 %), and access to discounts through our dedicated benefits portal.
Our culture and inclusion
TPR is committed to a high‑performing, inclusive culture that prioritises growth and well‑being. Equality, diversity and inclusion are central to our values, and we actively support diverse employee networks and accessible workplace design.
Application process
Applications are accepted until the vacancy closes. If you’re selected for interview we will contact you within 21 days of your application. We encourage early application and are open to part‑time, job‑share and flexible arrangements. Candidates with disabilities are encouraged to apply and will be offered an interview if they meet the required criteria.
Disability and reasonable adjustments
We are a Disability Confident Employer and will provide reasonable adjustments throughout the recruitment process. Please contact recruitmentteam@tpr.gov.uk if you need an adjustment.
Further information
For more details on working at TPR, our culture and commitment to employees, visit our website.
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