Bupa Staines-Upon-Thames, England, United Kingdom
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Job Description
Job Title: Personal Assistant
Location: Angel Court, London – Willow House, Staines
Flexible / Hybrid working options
Permanent
Fulltime – 37.5 hrs per week
Salary: £39,500.00 DOE + fantastic benefits
Role Overview
In this role you will provide PA support to
* General Manager, Head of Data and Digital
* Director of Healthcare Management
You will also provide administrative support to the wider HDD leadership teams, enabling them to operate at the maximum levels of performance. You will give PA services including any diary management, travel arrangements, creating agendas, and preparing relevant material for internal and external meetings. You’ll work closely with the other PA’s in the team and across UK Insurance you will cover each other from time to time for example during periods of annual leave.
What You’ll Do
This role will include organising internal and external meetings, team building days, and other events as needed, including catering. There are regular meetings and calls to co-ordinate with colleagues across multiple time zones. Your leaders will need to travel to other Bupa locations nationally and occasionally internationally and you will need to support their travel and logistics, including arranging visas, and collaborating with the other assistants around the Bupa world.
You’ll be required to assist with any general administration and be flexible to help the rest of the team with logistical and admin support on events, campaigns and projects.
* Provide a complete and confidential support service to the GM for Healthcare, Data and Digital
* Proactive diary management: Arrange internal/external meetings across various time zones
* Collating and submitting monthly expenses
* Raising PO’s in the cost centre and maintaining and managing the PO tracker
* Checking PO’s for accurate records of expenditure, ensuring receipts are proceed in a timely manner and proactively engaging with team members to avoid delays
* Arrange travel for your director with our online booking tool
* Helping with arranging visitors to visit to the office for external meetings
What You’ll Bring
* Excellent administration and organisational skills
* Previous experience supporting at Director level
* Proficient user of Microsoft Teams and full Microsoft suite including Word, Excel and PowerPoint
* Understanding and experience using Microsoft Co-pilot
* Good communication skills including good written English and proof reading
* Able to juggle a busy diary that can have last minute changes in a fast-paced team
* Able to prioritise workload effectively
* Able to work proactively, take initiative and remain calm under pressure
* Confident to oversee budgets and PO’s
* Excellent attention to detail
* Proactive at managing issues and finding solutions
* Have a positive can-do attitude and enjoy being part of a team
* Act as an ambassador for the Group Brand & External Communications function
* Able to build strong relationships as your work will involve liaising with a wide network of people at all levels and in various locations throughout Bupa, including senior stakeholders
Benefits
Our benefits are designed to make health happen for our people. Viva is our global wellbeing programme and includes all aspects of our health – from mental and physical, to financial, social, and environmental wellbeing. We support flexible working and have a range of family friendly benefits.
Joining Bupa in this role you will receive the following benefits and more:
* 25 days holiday, increasing through length of service, with option to buy or sell
* Bupa health insurance as a benefit in kind
* An enhanced pension plan and life insurance
* Annual performance-based bonus
* Onsite gyms or local discounts where no onsite gym available
* Various other benefits and online discounts
Why Bupa?
We’re a health insurer and provider. With no shareholders, our customers are our focus. Our people are all driven by the same purpose – helping people live longer, healthier, happier lives and making a better world. We make health happen by being brave, caring and responsible in everything we do.
We encourage all of our people to “Be you at Bupa”, we champion diversity, and we understand the importance of our people representing the communities and customers we serve. That’s why we especially encourage applications from people with diverse backgrounds and experiences.
As a Disability Confident employer, we offer a guaranteed interview for every disabled applicant who meets the minimum criteria for the job. We’ll make sure you are treated fairly and offer reasonable adjustments as part of our recruitment process to anyone that needs them.
Time Type
Full time
Job Area
Locations:
Angel Court, London, Staines - Willow House
Seniority level
* Seniority level
Mid-Senior level
Employment type
* Employment type
Full-time
Job function
* Job function
Administrative
* Industries
Hospitals and Health Care
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