The Fleet Administrator will play a crucial role in managing vehicle records, ensuring compliance with legal and company standards, and supporting operational efficiency. This permanent position in Windlesham offers an excellent opportunity to work in a fast-paced industrial environment. You will work directly with the Fleet Manager to support with all Fleet management activities across Nurture Group.
Client Details
The company is a well-established organisation within the industrial sector, known for its commitment to operational excellence and innovation. Operating as a medium-sized national business, it focuses on delivering reliable and efficient services to its clients.
Description
Roles & Responsibilities:
As a Fleet Administrator, you will provide consistent support to our internal and broader teams, nationwide.
Work in our Key 2 Fleet Management System, a dynamic system encompassing all Fleet related tasks
Lead effective communication with suppliers and third-party agents
Managing compliance data
Responsible ensuring the fleet data is accurate and updated regularly
Managing Tolls, CC, ULEZ Accounts for the Group
Update Key 2 Jaama with licence checks, parking charge notices, road fund licences and other relevant information.
Administration of forms and associated Fleet documents
Monitor the Group Incident Database and liaise with Insurers
Monitor and keep Telematics systems updated and produce utilisation reports monthly/ weekly
Support Fleet Manager with monthly reporting and other duties when required
Expediently updating and processing Fleet invoices for payment and challenging non-compliant invoices (overcharge, unauthorised) and liaise with suppliers as necessary
Oversee maintenance schedules, issue Purchase Orders
Ensure the fleet is kept complaint as possible with MOT's, Servicing, 8 weeks checks
Keep up to date with latest legislation
Assist with monthly reporting to the wider business
Managing the inboxProfile
Relevant Education, Training and Skills:
Good knowledge of Microsoft Office / M365.
Experience in Microsoft Excel Pivot Tables would be beneficial.
Fleet Management Experience would be beneficial.
The ability to research and collate information as required to perform role.
Meticulous attention to detail to ensure accurate work.
The demonstrable ability to establish and sustain good working relationships, and work individually and to remain calm and motivated under pressure
Effective oral and written communication skills.
Good organisational and time management skills.
Confidence in communicating via the phoneKey skills and attributes:
Outstanding written and spoken communication skills.
Proficient with Microsoft office 365 - Word, Excel, SharePoint, Teams etc
Excellent organisational & time management skills
Self-motivation, with the ability to confidently work and independently.Job Offer
What's on Offer:
Competitive salary range of £26,000 to £29000 per Annum
Permanent role offering long-term career stability in Windlesham.
Opportunity to work in the industrial sector with a respected organisation.
Supportive team environment that values efficiency and collaboration.
Potential for professional development and growth within the organisation.If you are an organised and detail-oriented professional looking to excel as a Fleet Administrator, we encourage you to apply for this exciting opportunity in Windlesham.
Training
Attend Company / Site inductions.
Attend individual and team, monthly training.
Continuous personal development opportunities to be taken where possible