Job Title: HR & Safety Coordinator
Location: Bridgwater, UK
Schedule: Onsite
Reports To: Chief HR Officer
Company: IHH-VAC UK - part of Jamesway Incubator Company Inc.
Description & Scope
The HR & Safety Coordinator is responsible for supporting compliance with UK employment legislation, Health & Safety regulations, internal company standards, whilst assisting with ongoing projects, compliance activities and continuous improvement initiatives within a small business environment.
Responsibilities
- Support HR administration, including employee records, correspondence, filing, and confidential documentation.
- Coordinate return to work, absence review, disciplinary, grievance, and formal employee meetings, including minute taking.
- Monitor attendance, annual leave, sickness absence, SSP, and occupational health referrals.
- Maintain training records and matrices; coordinate internal and external training to ensure compliance with mandatory requirements.
- Support recruitment, onboarding, inductions, Right to Work checks, and probation review administration.
- Assist with payroll administration by providing employee updates, absence information, and relevant documentation.
- Coordinate employee engagement initiatives, including surveys, meetings, recognition events, and company celebrations.
- Ensure confidentiality and compliance with GDPR and UK data protection requirements.
- Support incident, near miss, accident investigation, and RIDDOR reporting processes, ensuring actions are completed.
- Maintain Health & Safety records, including PPE, inspections, servicing schedules, and compliance documentation.
- Assist with risk assessments, COSHH assessments, DSE assessments, workplace inspections, and safe systems of work (SSOW).
- Coordinate Health & Safety Committee meetings, training, fire safety administration, audits, inspections, and compliance activities.
- Maintain organised electronic and paper filing systems for HR and Health & Safety documentation.
- Promote and support a proactive, positive and compliant Health & Safety culture.
- Support compliance with UK Health and Safety legislation, including but not limited to:
- Health and Safety at Work etc. Act 1974
- Management of Health & Safety at Work Regulations
- RIDDOR (Reporting of Injuries, Diseases and Dangerous Occurrences)
- COSHH (Control of Substances Hazardous to Health)
- PUWER (Provision and Use of Work Equipment Regulations 1998)
- LOLER (Lifting Operations and Lifting Equipment Regulations 1998)
- Manual Handling Operations Regulations 1992
- Regulatory Reform (Fire Safety) Order 2005
Qualifications
- 3-5 years HR administration and/or Health & Safety coordination experience.
- Knowledgeable of UK employment practices and Health & Safety requirements.
- Experience within manufacturing, engineering or operations (preferred).
- Strong organisational and time management skills; ability to manage competing priorities.
- Excellent attention to detail and accuracy.
- Proficient in Microsoft Office applications, including Word, Excel and Outlook.
- Strong written and verbal communication skills.
- Ability to work independently, use initiative and maintain confidentiality.
- Flexible and adaptable within a small business environment.
- NEBOSH General Certificate, IOSH qualification, CIPD qualification or willingness to work towards (preferred).
Why Join Us
- Be part of a team that is dedicated to innovation, excellence and making an impact in the poultry industry.
- Join a collaborative and globally connected team.
- Gain experience supporting cross functional departments.
- Enjoy opportunities for professional growth and development.
- Competitive salary.
Jamesway is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
