About the Role
We are looking for a responsible Project Coordinator to administer and organise all types of projects, from simple activities to more complex plans.
Project Coordinator responsibilities include working closely with our Project Management team to prepare comprehensive action plans, including resources, timeframes, and budgets for projects.
You will perform various coordinating tasks, including scheduling, risk management, programme analysis, and various administrative duties, including maintaining project documentation and handling financial queries.
To succeed in this role, you should have excellent time management and communication skills, as you’ll collaborate with clients and internal teams to deliver results on deadlines.
Ultimately, the Project Coordinator’s duties are to ensure that all projects are completed on time, within budget and meeting our high-quality standards.
What you'll be doing:
1. Coordinate project management activities, resources, equipment and information.
2. Break projects into direct actions and set timeframes.
3. Liaise with clients to identify and define requirements, scope and objectives.
4. Assign tasks to internal teams and assist with schedule management.
5. Make sure that clients’ needs are met as projects evolve.
6. Help prepare budgets.
7. Analyse risks and opportunities.
8. Oversee project procurement management.
9. Monitor project progress and handle any issues that arise.
10. Act as the point of contact and communicate project status to all participants.
11. Work with the Project Manager to eliminate blockers.
12. Use appropriate tools to monitor working hours, plans and expenditures.
13. Create and maintain comprehensive project documentation, plans and reports.
14. Ensure standards and requirements are met through conducting quality assurance tests in line with company procedures and processes.
To be successful in this role you will need:
15. Proven work experience as a Project Coordinator or similar role.
16. Experience in project management, from conception to delivery.
17. An ability to prepare and interpret flowcharts, schedules, Drawings, and step-by-step action plans.
18. Solid organisational skills, including multitasking and time management.
19. Strong client-facing and teamwork skills.
20. Familiarity with risk management and quality assurance methods/control.
21. Strong working knowledge of Microsoft Project.
22. PMP / PRINCE2 certification preferred but not essential.
Why Join us
23. Employee Discounts across our brands (over 400 locations)
24. Friends and Family Discount App
25. Award-winning training, apprenticeships and developmentprogrammes
26. Health & Wellbeing support
27. Hybrid working model with flexibility for work–life balance
28. Inclusive and diverse workplace with employee networks and communities
Ready to start the best part of your journey?
Join us at SSP and play a key role in shaping the financial performance of our Rail Gourmet business — where your insight, collaboration, and ownership will help drive our success across the UKand beyond.
At SSP, we value diversity and are committed to building a team that reflects a range of backgrounds, skills and perspectives.
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