Recently rebranded, Pxa (pronounced Pik-sa) is an all-in-house marketing agency in the heart of Cardiff. Pxa was founded over a decade ago by CEO Darshan Patel, who was born and raised in Wales. Darshan decided the world needed a bit more personality in its pixels. During the rapid growth of our client base, we have the exciting opportunity to grow our Operations Team with a new Finance Assistant, who will assist the Head of Operations with financial management across the group, as well as business administration.
Role
We are looking for a bright, proactive, and hard-working candidate to join our friendly (and growing!) team. The ideal candidate will have a good understanding of financial management and administration and the drive to make an impact from your first day. You will work closely with the management team and will be a key player in the smooth functioning of the office, providing essential administrative and operational support, and supporting the wider Pxa group.
The ideal candidate will be used to a working in a fast-paced environment and managing multiple tasks with strong interpersonal skills, whilst maintaining effective and proactive communication with internal and external clients.
Key Responsibilities
As our Finance Assistant, you'll play a crucial role in supporting our teams, employees, and the wider business. Your responsibilities will include:
Comprehensive Financial Administration Support:
* Perform daily bank reconciliations for multiple bank accounts.
* Prepare routine financial reports for the finance team, Head of Operations, and COO.
* Manage invoice tracking and credit control.
* Monitor and track deadlines in line with reporting and compliance requirements.
Budget Support:
* Provide up-to-date financial information to assist with the preparation of monthly, quarterly, and annual budgets related to sales, recruitment, and payables.
* Maintain and reconcile the petty cash account.
* Prepare monthly profit and loss reports with budget comparisons and balance sheet preparation.
Team Engagement and Support:
* Provide routine reporting and meeting notes.
* Upload action points into ToDoist.
* Conduct vendor follow-ups and circulate specialist tasks to relevant teams.
Workflow and Operational Efficiency:
* Assist with scheduling and document management.
* Monitor routine approvals and troubleshoot issues for team leads.
Support to the Senior Management Team:
* Conduct basic research and draft reports.
* Document processes and coordinate meetings.
Ad Hoc Tasks: Carry out other tasks as requested by Directors and the Senior Management Team.
What You'll Bring
To succeed in this role, you'll need:
* Excellent IT skills, especially in Microsoft packages (e.g., Excel, Outlook, Teams), with the ability and willingness to quickly learn new systems.
* A comprehensive understanding of Xero is a MUST (minimum 2 years' experience).
* Good customer service skills and the ability to understand customer needs.
* A proactive attitude and the ability to work independently on your own initiative.
* Secure bookkeeping skills and hands-on administration experience.
* Strong attention to detail and first-rate IT and systems skills.
While not essential, the following would be a significant advantage:
* SME Business administration experience.
* Familiarity with financial procedures and regulations, as well as reporting requirements.
* Previous experience as a financial services administrator or in the financial services industry.
* Experience with intercompany/cross-billing.
* Understanding of HMRC processes and procedures.
It’s an exciting time to join the Pxa team while we’re growing and gaining new experiences. Alongside this, you can expect:
* Free on-site parking
* Personal development with funded courses
* Free on-site gym
* Friendly and relaxed culture
* Occasional lunches on us!
Seniority level
* Seniority level
Not Applicable
Employment type
* Employment type
Full-time
Job function
* Job function
Finance and Sales
* Industries
Marketing Services
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