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Founded in 2002, Exponential-e swiftly established itself as a UK Cloud, Connectivity and Communications pioneer. Throughout our history, a focus upon leveraging leading-edge technology to deliver profitable and innovative services to our clients and prospects has resulted in industry and peer recognition for our ground-breaking approach, a truly world-class ICT services company.
We’re a company of innovators who think big and achieve bigger! Our people are crucial to the continuing success of our company. From our CEO to our new Graduates, each of our people demonstrates our PRIDE principles which are at the core of everything we do.
Overall purpose of the job:
The Accounts Payable Specialist role is to support the Group Accounts Payable team in the day to day running of the accounts department. This role will be ideal for a candidate looking to gain experience within a thriving Purchase Ledger Team.
Key responsibilities for this job:
* Invoice Processing: Accurately process invoices using Microsoft Dynamics 365 Business Central, ensuring thorough cost validation at all stages. Log and escalate disputes as necessary.
* Statement Reconciliation: Ensure supplier accounts are regularly reconciled to ensure our ledger is accurate and up to date.
* Payment Execution: Conduct payment runs with a strong focus on accuracy, legitimacy, and timely disbursement.
* Expense Management: Approve employee expenses in Concur, investigating discrepancies and ensuring accuracy and completeness—particularly regarding VAT and compliance requirements.
* Purchase Orders: Raise and manage Purchase Orders in accordance with company procurement policies.
* Audit Support: Assist with internal and external audits by preparing and providing relevant documentation and data.
* Supplier Management: Set up new supplier accounts and maintain accurate records for existing vendors, ensuring data integrity and completeness.
* Compliance Oversight: Promote and uphold compliance with internal controls, policies, and regulatory requirements across AP processes.
* Reporting & Analysis: Generate, analyse and interpret financial and operational data to support decision-making and identify trends or issues.
* Cross-Functional Collaboration: Act as a liaison across departments to ensure seamless coordination and support for all necessary business functions.
* Process Improvement: Demonstrates initiative in actively seeking process improvements, challenging existing practices, proposing alternatives, and implementing enhancements.
Skills and experience required:
* Communication & Collaboration, Proactive and professional in communication (emails, calls, Teams) with both external vendors and internally.
* High accuracy & Attention to Detail
* Methodical and reliable; takes ownership of responsibilities and delivers consistent, high-quality outcomes.
* Efficiently manages workload and prioritise deadlines,
* Intermediate proficiency in Excel, with the ability to build and optimize Excel tools to support business needs.
* Thrives in a fast-paced, high-volume environment while contributing positively to a collaborative and friendly team culture.
* Previous experience working within a finance or accounts department is ideal but not essential
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