PS Recruitment are pleased to be working on behalf of our client, who are seeking an Office Administrator to join their team on a part time, 12-month fixed term basis based in Great Yarmouth. Main Responsibilities: • Answer incoming telephone calls and transfer enquiries to the appropriate department or team member. • Process customer purchase orders and issue order acknowledgements. • Process sales orders and place purchase orders with suppliers as required. • Liaise with suppliers regarding delivery schedules and provide customers with updates on order progress. • Maintain and update sales logs, contract progress sheets, and other company records. • Update purchase order information and track order status. • Check and verify supplier order acknowledgements. • Raise pro-forma invoices, dispatch notes, commercial invoices, and other sales documentation. • Organise and coordinate deliveries of goods to customers. • Process equipment certification documentation, ensuring accuracy, logging certification numbers, distributing to customers, and maintaining electronic and paper archives. • Assist with goods received, goods dispatch, and general warehouse duties when required. • Prepare documentation, reports, graphs, and presentations for sales meetings. • Attend sales meetings and prepare meeting minutes where required. • Maintain filing systems, photocopying, archiving, and general administrative duties. • Support ISO document control processes for new and existing suppliers. • Provide administrative and customer support to the Sales and Purchasing teams. • Track, contact, and follow up with prospective customers via email. • Assist in maintaining accurate records and ensuring all documentation is completed and filed correctly. • Undertake any other reasonable administrative, sales, or purchasing duties as required by the business. Person Specification: • Strong organisational and administrative skills. • Excellent communication and customer service abilities. • Good attention to detail and accuracy. • Proficient in Microsoft Office applications, particularly Excel. • Ability to manage multiple tasks and prioritise workload effectively. • Experience working within an office, sales support, purchasing, or administrative environment is desirable. • Ability to work independently and as part of a team. • If this is a role you are interested in, please apply online ensuring your CV is up to date. Working Hours: • 3 days per week 09:00 – 16:00/30 • 30 minute lunch break If this is a role you are interested in, please apply online ensuring your CV is up to date. Alternatively, please apply directly by emailing your CV to jobs@pspersonnelltd.co.uk