Job Title: Admin Assistant Reporting to: Executive Assistant Location: Wallingford Hours: 37.5 hours per week, Monday - Friday, 9:00am - 5:00pm Salary £25,103 per annum Requirement: Driver with own car About Style Acre Style Acre is so much more than a charity providing supported living and day opportunities to people with a learning disability and or autism. We are a community of thriving, engaged and connected people who strive to reach for the stars and fulfil their potential. We provide a unique offer to people with a learning disability and or autism in Oxfordshire and take pride in the fact we are ‘big enough to cope but small enough to care’. Main Purpose: To provide support to Style Acre as a whole, and specifically the Operations Team, Ways to Wellness Programme and Housing Manager, dealing with administrative tasks to ensure the efficient running of the teams, key projects and the charity as a whole. Principal Responsibilities: Administrative Support to Style Acre To act as first point of contact for Style Acre, for incoming and outgoing calls. To provide general office support such as taking phone calls, direct messages appropriately, deal with incoming and outgoing mail, welcome visitors and respond to general office enquiries. To undertake general word processing, filing and copying documentation as necessary. To undertake co-responsibility for management of the office site at Howbery Park, including liaison with Howbery Park, ordering of stationery and basic health and safety management. To maintain key databases such as the drivers database and support with fleet administration such as booking cars in for servicing/repairs. Communication, coordination and assembly of information for specific projects. To assist in the future development of appropriate administrative systems across Style Acre. To undertake any other duties as required by the relevant Directors. Administrative Support to the Operations Team: To assist in managing and maintaining Operations databases and filing systems. To collate and produce monthly care system reports, for compliance. Occasional support to provide confidential support to Operations team when required, including minute writing for investigations, grievances and disciplinary meetings. Provide ad hoc support to the Operations teams as required such as collating information i.e. survey results/feedback/collating documents Administrative Support to the Ways to Wellness Programme Finance support – e.g. processing invoices for room hire and instructors, tracking expenditure, managing cash from sessions. Monitoring and evaluation – e.g. tracking and chasing surveys, tracking other feedback, case studies, tracking engagement and outcomes. Key tasks: Hold details of all weekly programme delivery partners and be a point of contact for some in case a session needs to be cancelled etc. Monitor Risk Assessments and advise when it is time for them be reviewed. Track all finances related to weekly programme. Use monitoring spreadsheet to track who is engaging in which activities and identify any gaps in engagement. Supporting with calls and emails to managers/support staff. Use monitoring spreadsheet to track numbers attending/engaging with activities, wellbeing projects and events, for funding purposes. Help establish more effective systems and processes for monitoring health and wellbeing outcomes and help gather data. Other tasks could include: Assisting with projects and events. Helping with communications – workplace posts, emails, content for newsletters, designing posters Administrative support for Housing Manager Taking calls from houses and support teams Liasing with contractors Liasing with benefits agency and money management Liasing with utility companies General: To undertake any other duties of a similar nature and level of responsibility which may be required by your employer. We offer a wide range of benefits 30 days annual leave (including bank holidays) for full-time staff (pro-rata for part time) Company Pension Scheme - 5% Employer Pension Contribution Flexible working hours Employee benefits package with Perkbox (saving you up to £800 per year) Recommend a friend incentive scheme for employees Wellness programs Company events & social hours