Anexciting opportunity has arisen to join the administrative team at DunsvilleMedical Centre, Doncaster, as a Medical Secretary.This is a key role within the practice, providing comprehensive secretarial andadministrative support to GPs and the wider clinical team. The postholder willensure timely, accurate and confidential handling of clinical correspondence,referrals and patient information, supporting the delivery of highqualitypatient care.
Main duties of the job
Providing high quality medicalsecretarial support to GPs and clinicians.Audio typing and processing clinical correspondence, including referrals,reports and letters.Managing incoming and outgoing correspondence, ensuring appropriate scanning,coding and workflow allocation.Liaising with hospitals, community services and other healthcare providersregarding referrals and patient care.Actioning clinical tasks and administrative workflows accurately and withinagreed timescales.Maintaining patient records and data in line with practice policies,confidentiality and data protection requirements.Supporting the wider administrative and reception teams to ensure the smoothday-to-day running of the practice.
About us
Dunsville Medical Centre is along established, busy GP practice to the north east of Doncaster. We Provide high quality care to the localcommunity. Our team is committed to delivering patient focused services whilesupporting one another within a positive, friendly and collaborative workingenvironment.We place strong emphasis on staff wellbeing, teamwork and professionaldevelopment, ensuring all colleagues feel valued and supported in their roles.
Job responsibilities
JOB TITLEMedical Secretary
RESPONSIBLE TOPractice Manager
JOB PURPOSE
The Medical Secretary plays a key role in supporting the clinical team by providing high quality efficient and confidential secretarial and administrative services. The postholder will ensure the accurate and timely processing of clinical correspondence referrals and patient information contributing to the delivery of safe effective and patient focused care.
KEY RESPONSIBILITIES
Clinical and secretarial support
Provide comprehensive medical secretarial support to doctors and other clinicians. Type and prepare clinical correspondence including referral letters reports and summaries ensuring accuracy and appropriate presentation. Manage incoming and outgoing correspondence ensuring documents are scanned coded and allocated to the correct clinician or workflow. Action clinical administrative tasks and workflows in an organised and timely manner. Liaise with hospitals community services and other healthcare providers regarding referrals appointments and requests for information. Support clinicians with administrative requirements related to patient care.
Patient records and confidentiality
Maintain accurate and up to date patient records in line with practice protocols and procedures. Ensure strict adherence to confidentiality data protection and information governance requirements at all times. Handle sensitive and confidential information in a professional and appropriate manner.
Administrative support and team working
Contribute to the smooth day to day running of the practice by supporting the wider administrative and reception teams when required. Manage own workload effectively prioritising tasks to meet agreed deadlines. Use clinical computer systems and office based systems accurately and efficiently.
Professional responsibilities
Work collaboratively as part of the practice multidisciplinary team. Follow practice policies procedures and standard operating processes. Support service improvements and changes aimed at improving patient care and efficiency. Participate in training and development to maintain and develop skills relevant to the role. Maintain a professional courteous and flexible approach at all times. Undertake any other duties appropriate to the role as required by the Practice Manager.
Person Specification
Qualifications
* Excellent organisational and time management skills.
* Strong attention to detail and accuracy.
* Excellent written and verbal communication skills.
* Ability to manage a varied workload and work to deadlines.
* Confident IT skills, including use of clinical systems and Microsoft Office or willingness to learn.
* Understanding of patient confidentiality, data protection and information governance.
* Ability to work independently and as part of a multidisciplinary team.
* Previous experience working as a Medical Secretary or Administrator in a GP practice or NHS setting.
* Experience of audio typing and managing clinical correspondence.
* Familiarity with GP clinical systems.
* Knowledge of primary care pathways and referral processes.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
#J-18808-Ljbffr