The Opportunity
We are seeking an experienced and proactive Office Manager to support the effective day‑to‑day operation of our US office. This is a varied and hands‑on role, central to ensuring smooth office administration, financial and procurement support, document control, client engagement support and coordination across local and international stakeholders.
The role will suit someone highly organised, trusted, and adaptable, who is comfortable working independently and supporting a growing international business.
The Role Responsibilities
Office & Administrative Management
* Manage the day‑to‑day running of the US office, ensuring efficient and professional office operations.
* Act as the first point of contact for office related queries, suppliers, and visitors.
* Coordinate meeting logistics, travel, scheduling, and general office administration.
* Coordinate with central functions in the UK to implement and ensure compliance against policies and procedures including HSEQ, IT, HR and Commercial/Legal.
* Maintain office policies, procedures, and local operational records.
Finance & Procurement Support
* Support local finance administration including invoice processing, expense management, and budget tracking.
* Raise purchase orders and manage procurement of office supplies and related operational and IT services.
* Liaise with UK finance and procurement teams to ensure compliance with Amey policies.
* Maintain accurate records of spend, contracts, and supplier information.
Document Control & Governance
* Manage US Sharepoint sites and office documentation, ensuring correct version control, filing, and accessibility.
* Support the preparation, management, and storage of business, contractual, and operational documents.
* Ensure documentation aligns with Amey governance, audit, and compliance requirements.
Meetings & Coordination
* Take accurate minutes and actions from meetings, distributing outputs in a timely manner.
* Track actions and follow up with stakeholders to ensure completion.
* Support internal reporting and information flows between US and UK teams.
Stakeholder Support & Out-of-Hours Working
* Provide administrative and coordination support to senior stakeholders as required.
* Be flexible in working hours to support UK time zones and international meetings, when needed.
* Support international mobilisation, onboarding, and coordination activities as the US business grows, including helping develop expat guides and support documentation for those visiting the US for extended periods of time.
Marketing
* Liaise with the UK Communications team to print brochures and Marketing material locally to support US events.
* Manage the US events list and help book the events and manage logistics and attendance.
What You Will Bring to Us
* Proven experience in an Office Manager, Executive Assistant, or senior administrative role.
* Strong experience supporting finance and procurement activities.
* Excellent organisational skills with high attention to detail.
* Experience managing documents, records, and version control.
* Confident minute taking skills with the ability to capture actions clearly.
* Strong communication skills and the ability to work with stakeholders at all levels.
* Proficiency with Microsoft Office / Microsoft 365 tools.
Highly Desirable
* Experience working in a consultancy, engineering, or infrastructure environment.
* Experience supporting international or multi‑timezone teams.
* Knowledge of basic financial controls, invoicing, and procurement processes.
* Experience working within governance or regulated environments.
Personal Attributes
* Highly organised, proactive, and dependable.
* Comfortable working independently and taking ownership of office operations.
* Discreet and trustworthy when handling sensitive information.
* Adaptable and flexible, with a willingness to work out of hours when required.
* Collaborative and professional, with a positive and solutions focused approach.
What We Can Offer You
At Amey, we recognise that our biggest asset is our people. That’s why when you join us, we offer flexibility, career development, a choice of benefits and support that help you through all life’s ups and downs.
* Career development and progression pathways
* Access to wellbeing and support programs
* Inclusive employee networks
Equal Employment Opportunity Statement
Amey is committed to Inclusion and Diversity. We welcome applications from all suitably qualified candidates, regardless of their race, gender, disability, religion/belief, sexual orientation or age. We are also committed to offering applicants with a disability an interview, if they meet the minimum requirements for the role. Please contact our recruitment team at uscareers@amey.com to discuss any access needs, reasonable adjustments or additional application support that may be required at any point during the recruitment process.
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