Purpose
The day to day commercial administration of contracts as assigned to include full invoicing, cost reconciliation and reporting responsibility. To ensure prompt conversion of works from WIP to invoice and cash in order to reduce risk, building relationships with Clients in order to assist. Offer support to other departments with regards commercial/contractual issues, working closely with the Commercial Manager and Operations Manager. Ideally Degree qualified, or have professional membership.
Responsibilities
* Carry out measurement, application, agree/resolve disputes, invoice, and resolve invoice queries to convert from WIP through to cash.
* Ensure that all jobs costs are charged correctly including timesheets, purchase invoices and subcontractor costs.
* Ensure that the administration of Sub-contracts is at all times optimised. In particular, that;
* Order documentation is appropriate to the contract and is robust.
* Payments/notices are effected in accordance with the company policy.
* Disputes are wherever possible avoided but nevertheless appropriately managed where unavoidable.
* Final accounts are managed in a timely, commercial and constructive fashion.
* Offer guidance and manage the above process for other contracts within the team in order to ensure internal targets are met.
* Build relationships and rapports internally across departments and externally with clients to assist the above processes.
* On a contract by contract basis, ensure we have the controls to manage the following, in accordance with internal targets;
* Our WIP effectively.
* Our profitability.
* Be involved in producing a local budget, using past performance to help with forecasting, sense checking that it is both realistic and challenging.
* Produce monthly cash flow forecasts per contract where required.
* Ensure that our commercial and financial processes & systems are maintained and adhered to locally.
* As and when required, participate in the commercial element of local bid process or contract review.
* To assist as required and where necessary with any commercially related functions.
* Any other reasonable duties.
* To represent the company in a professional manner while carrying out your duties.
* To operate well as part of team, willing to speak up and take lead when required.
* To be proactive and have a determined approach to business.
* To always act in the best interests of the company.
* Develop a good understanding of internal systems and how they interlink.
* To be prepared to challenge and be challenged.
* Demonstrate the highest levels of financial compliance.
* Assist in ensuring compliance with all relevant legislation, good practice and policy.
* Demonstrate a commitment to effective team working.
Experience / Knowledge Required
* Proven main contractor experience working in a commercial role on response & planned maintenance contracts in the social housing sector.
* Knowledge and understanding of measurement and valuation including use of Schedule of Rates (NHF).
* Commercial skills to maximise value recovery and control cost.
* Good communication and time management skills.
* Knowledge and understanding of contractual obligations under various forms of contract.
* Excellent IT skills including the use of internal cost systems and particularly advanced in Excel, including VLOOKUP and Pivot Tables as a minimum.
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