Join our Corporate Responsibility team and make a lasting social impact. As an Executive Assistant, you will collaborate with dedicated professionals committed to authentic change. This role offers a dynamic environment where your organizational and communication skills will shine. Be part of a team that values integrity and professionalism, working alongside senior leaders to drive meaningful initiatives. Embrace the opportunity to contribute to global philanthropy efforts and enhance your career in a supportive and impactful setting.
As an Executive Assistant in the Corporate Responsibility team, you will support the Global Head of Philanthropy and senior managers in London. You will manage multiple executive portfolios, ensuring seamless operations and effective communication. Your role is pivotal in facilitating interactions with stakeholders and contributing to the team's success. We value your proactive approach and partnership skills, offering a platform for growth and impact.
Job Responsibilities:
1. Manage complex schedules and calendars in a dynamic environment
2. Schedule meetings in-person and via video conferencing, handling logistics
3. Respond to scheduling inquiries on behalf of managers
4. Arrange and maintain travel arrangements for international and domestic trips
5. Reconcile and complete expense reports
6. Coordinate logistics for department-wide meetings and offsites
7. Assist with ad hoc administrative tasks, including office real estate and tech needs
8. Support internal team programming and onboarding/new hires
9. Collaborate positively with other administrative assistants across the firm
Required Qualifications, Capabilities, and Skills:
10. Experience in an administrative assistant role supporting multiple executives
11. High attention to detail and follow-through for accuracy
12. Exceptional verbal, written, and interpersonal communication skills
13. Integrity and professionalism in handling sensitive information
14. Sound judgment and strong problem-solving skills
15. Positive self-starter with proactive approach and partnership skills
16. Excellent time management and prioritization skills
17. Mastery of Microsoft Office applications and Zoom
Preferred Qualifications, Capabilities, and Skills:
18. Knowledge of Concur, Salesforce, and Ariba systems
19. Ability to work five days in the office without hybrid options
20. Experience in a fast-paced environment
21. Collaborative skills to work with senior management
22. Ability to manage multiple workstreams across different teams
23. Strong organizational skills for interacting with stakeholders
24. Ability to support global philanthropy efforts