We are looking for a highly organised, proactive, and personable Operations Administrator to join our Caterham based client, to ensure the smooth day-to-day running of the office. This is a key position where you will be the first point of contact for engineers, customers, and suppliers.
You will play a vital role in supporting the wider team with administrative, operational, and coordination duties, helping to maintain efficient office systems and processes.
Salary: £35,000 to £40,000
Location: Caterham
Hours: Monday to Friday, 8am to 5pm
Benefits: 21 days holiday + bank holidays, pension, local parking paid
What will your key responsibilities include:
* Act as the first point of contact—answering incoming calls, taking messages, and directing enquiries appropriately
* Manage incoming tender enquiries: book, process, and distribute tenders to clients
* Set up new client files, file tenders, and maintain accurate project and client records
* Raise purchase orders and monitor stock levels of office supplies, arranging replenishments as required
* Coordinate the maintenance and calibration of office equipment and instruments
* Handle business travel arrangements including booking flights, accommodation, and transport for UK and international trips
* Organising European work permits
* Support the team with regular reporting: submit monthly applications, enter weekly timesheets, and prepare quarterly updates on estimating and live projects
* Carry out a range of general administrative tasks such as photocopying, filing, data entry, and document formatting
Do you have the skills & experience for this role?
To be successful in this role, you’ll need to be confident working independently, highly organised, and comfortable managing multiple priorities in a fast-paced environment. Ideally you will have previous experience working within the service/maintenance industry.
* Strong administrative background with proven office experience
* Excellent written and verbal communication skills
* Professional, friendly, and approachable manner
* Strong IT skills, particularly with Microsoft Office (Word, Excel, Outlook)
* High level of attention to detail and accuracy
* Ability to handle confidential information with integrity
* Strong time management and multitasking abilities
* Proactive and self-motivated with a hands-on approach to problem-solving
For your information:
*Interested? Please send your CV in as a Word format only
**Please only apply if you are already eligible to work in the UK (indefinitely & without sponsorship)
***Not for you but you know someone suitable? Take advantage of the YourRecruit paid referral fee
Due to the large numbers of responses we receive, despite our best efforts it is not possible to respond to every application. Therefore, only short-listed candidates will be contacted for this particular role and if you haven't heard from us within 7 days please assume you have been unsuccessful on this occasion. Please feel free however to apply for further roles and we will certainly keep your details on file and contact you with suitable vacancies.
YourRecruit Ltd does not discriminate on the grounds of age, race, gender or disability and complies with all relevant UK legislation. To stay safe in your job search we recommend that you visit JobsAware, a non-profit, joint industry and law enforcement organisation working to combat job scams. Visit the JobsAware website for information on common scams and to get free, expert advice for a safer job search