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We are a dynamic local charity, supporting over 1,500 blind and visually impaired children and adults across Berkshire. Our ethos is to challenge expectations of what blind and visually impaired people can achieve both society’s and their own, while providing ongoing support whenever needed.
Purpose of the Job
This is a key role within our Finance Team and supports the Finance Manager, Senior Management Team and Staff as required.It is essential that financial records are accurate, kept up to date and carried out in a timely manner whilst ensuring policies and procedures are followed.
The post holder will be responsible for supporting with the sales and purchase ledger, including customer invoicing, supplier invoices, payments, company credit cards, petty cash, cash receipts, banking, direct debits, and expenses. In addition, support with any other tasks including payroll as required.Communication with all members of staff to ensure transactions are authorised and accurately recorded is essential.
Description of the job activities
* Customer invoicing
Be responsible for creation of invoices and monitoring of payments – chasing non-payment as necessary
* Purchase invoicing
Responsible for accurate and timely invoice processing and using Xero, ensuring communication with other staff
members for correct coding and authorisation.Create invoice payment schedule on a weekly basis for Finance
Manager to pay.
* Credit card
Responsible for processing credit card invoices and receipts and reconciliation, be proactive in asking members of
staff for confirmation of spending and ensure correct coding
* Petty cash
Responsible for counting, reconciling and keeping petty cash records.
* Cash receipts and banking
Responsible for counting any cash and cheques and prepare paying in book for banking monthly.Go to the bank
to deposit. Create and input journal for entry into Xero ensuring accurate coding.
Maintain log ins for downloading direct debit invoices and ensure authorisation and upload to Xero.Assist in
creating Direct Debits as necessary.
* Expenses
Responsible for managing expenses.Use BreatheHR system for employees to process and create invoices on Xero
in time for monthly payment.Process any ‘paper’ expenses from Volunteers and be proactive in chasing for any
expenses at month and year end to ensure all expenses are included in the correct month/year.
Responsible for updating drivers’ hours records and communicating changes to appropriate staff.Assist with
checking payroll calculations and creating journals as and when required.
The above is a general description of the work to be carried out and not an exhaustive list.The role holder is also required to perform all reasonably assigned duties.
Person Specification
Qualifications
·Level 2 Business Administration for related field
Experience
At least 2 years’ experience of
·Processing sales and purchase invoicing
·Reconciliations
·Banking cash deposits
·Xero/QuickBooks/Sage or similar finance system
·Experience of finance in the charity sector
·Understanding of grant funding and restricted funds
·Payroll processing including journals
Skills and Abilities
* Fast and excellent accuracy
* Proficiency in accounting software
* Ability to suggest and implement process improvements
* Familiarity with Payroll processes
Personal Qualities
·Trustworthy, dependable and committed to confidentiality
·Excellent attention to detail and organisational skills
·Knowledge of ethical financial management
·Ability to work flexibly and adapt to change
·Commitment to CPD
Other
·Awareness of financial governance and compliance to best practices
·Enjoy figures and demonstrate a genuine interest/excitement in finance tasks
·Interested in learning more about Charity accounting
·Knowledge of sector-specific financial regulations
·Previous experience of working in a non-profit organisation
Seniority level
* Seniority level
Entry level
Employment type
* Employment type
Contract
Job function
* Job function
Finance and Sales
* Industries
Non-profit Organizations
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