NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
Who we are:
NHS Ayrshire and Arran is one of 14 territorial NHS Boards within NHS Scotland.
In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran we are committed to a culture that is Caring, Safe, and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.
To find out more about NHS Ayrshire and Arran please visit our website -
Position:
An exciting opportunity has arisen for a Corporate Records Managerbased at University Hospital Crosshouse.
What you will do:
The Information Governance Team is a team of specialist staff who; develop, monitor and oversee the implementation of NHS Ayrshire & Arran's Information Governance and Assurance agenda. This includes data protection, information security, freedom of information, confidentiality, Caldicott, records management and information quality. The team provide a source of specialist advice, guidance and training to all service or functional areas within and connected to NHS Ayrshire & Arran on all matters relating to information governance.
As well as supporting the information governance agenda you will work regularly and extensively with colleagues and departments across the organisation assuming operational responsibility for instilling and maintaining good records management practice across all services and closely supporting and monitoring the delivery of key records management objectives. You will be responsible for the delivery of a Records Management Plan for NHS Ayrshire & Arran, in compliance with the Public Records (Scotland) Act 2011. This will involve the development, maintenance and implementation records management policies, procedures, guidance and training and will provision specialised advice on records management issues. Key priorities include the development of a central storage repository for paper corporate records and supporting departments to conduct data cleansing exercise and develop suitable file structures for all of their corporate records in preparation for the migration of data to new Microsoft 365 applications supporting the organisation to realise the benefits under its transformational change programmes.
For further information on the role please click the link below to view the job description
Knowledge, training and/or experience required to do the job:
NHS Ayrshire & Arran seek an experienced and highly motivated candidate with excellent organisational skills, who is an effective communicator adept at influencing change educated to degree level with a relevant post graduate qualification. You will have experience and detailed knowledge of the legal and statutory obligations in respect of records management, a track record of successful change management and well developed project management skills
For further information on the requirements for the role please click the link below to view the person specification
Hours:
37 hours per week
UK Driving Licence/Car Ownership:
A UK car licence/car ownership is essential to this role.
ADDITIONAL INFORMATION FOR OVERSEAS CANDIDATES
To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found within the attached Candidate Information Pack.
It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFORE submitting your application form.
The Recruitment Team are unable to answer individual queries at application stage about this, please visit for further information.
ADDITIONAL INFORMATION FOR ALL CANDIDATES
You should apply for this post by completing the application process on JobTrain.
1. DO NOT upload a CV as this will not be used for shortlisting purposes.
2. Posts close at midnight on the indicated date. Late applications will not be accepted.
3. Please note that our correspondence method is by email, therefore please ensure you enter your email address accurately.
4. Please check your email regularly (including junk folders) and also your JobTrain account for updates.
5. We recommend using the Internet Browser “Google Chrome” or “Microsoft Edge” when using JobTrain.
6. Once you have submitted your application form you will be unable to make any amendments.
7. Some of our vacancies are for internal candidates only. If you are a staff member, please ensure you update your JobTrain profile to reflect that you are employed by NHS Ayrshire and Arran.
8. Please note, for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.
We are unable to provide sponsorship for bank contracts.