Role: Executive support
Salary: Grade 5 £26,707 - £31,236
Contract Type: Part Time 0.60 FTE, Fixed Term for 6 months
Rewards and Benefits: In Edinburgh this is 28 days annual leave, increasing to 33 days per year after 5 years service, plus 9 buildings closed days (and Christmas Eve when it falls on a weekday) for all full time staff, other campuses vary.
This role is not eligible for sponsorship. Applicants must be eligible to work in the UK.
Detailed Description
Executive support is provided to the Centre Manager for IDRIC and the Centre for Doctoral Training in Green Industrial Futures (CDT-GIF). The post holder is responsible for delivering high-quality administrative and secretarial support, including day-to-day operational activities such as diary management, organising meetings, prioritising and managing emails, and assisting with the drafting of email communications. The role also involves scoping and booking travel for meetings, as well as providing administrative support to service delivery projects within the remit of IDRIC and CDT-GIF. In addition, the post holder will support committees, working groups, away days and ad hoc meetings as required, including taking minutes and following up on agreed actions. Responsibilities include organising meetings by booking rooms and liaising with relevant School teams (such as Finance) to ensure appropriate facilities are arranged, supporting events, booking travel, contributing to the development of IDRIC and CDT-GIF procedures, and fostering a productive and cooperative team ethos by building strong working relationships across projects and the wider University. The role also requires working with the projects’ Monday.com platform for project management, team engagement, project reporting, CRM database management and student recruitment activities, including adding and updating content to track events, projects and goals.
Part Time 0.60 FTE, Fixed Term for 6 months
This list is not exhaustive, and the post holder may be required to undertake other duties appropriate to the role.
Project web links: https://idric.org/, https://greenindustrialfutures.site.hw.ac.uk/
Essential Criteria
* Educated to first degree level or equivalent practical experience in the workplace
* Experience of working in a fast-paced environment, with a proven track record of supporting senior-level management
* High level of attention to detail and accuracy, including the ability to handle sensitive and confidential information in line with the University’s Data Management Policy
* Well-developed interpersonal skills and the ability to work effectively as part of a team, using tact and diplomacy in sensitive situations
* Confidence in using initiative and problem-solving skills
* Experience of using large database systems (e.g. HR systems) and competent, proficient use of Office 365 and other standard IT packages
About Heriot Watt University
Heriot-Watt University has established a reputation for world-class teaching and leading-edge, relevant research, which has made it one of the top UK universities for innovation, business and industry.
Heriot-Watt University has five campuses: three in the UK (Edinburgh, Scottish Borders and Orkney), one in Dubai and one in Malaysia. The University offers a highly distinctive range of degree programmes in the specialist areas of science, engineering, design, business and languages. Heriot-Watt is also Scotland's most international university, boasting the largest international student cohort.