Description
As Finance Assistant, you’ll play a vital role in our finance team but we’re not just looking for someone to execute tasks. We want someone who actively questions how things are done, constantly explores what can be automated, and brings a sharp eye for AI-powered innovation. You’ll be hands-on with core finance processes, while also being encouraged and supported to design, test, and implement smarter, faster ways of doing things—from invoice handling to expense tracking, reconciliations, reporting and beyond. This is a launchpad role for someone with a passion for both finance and technology.
If you have the right attributes and mindset, we are committed to investing in you and your professional development. Internal and external training will be provided to empower you with the skills and knowledge required for the tasks below.
Key Responsibilities
Invoice Processing
* Vet payable invoices and highlight possible errors or fraud.
* Obtain payment approval from senior stakeholders.
* Load invoices for payment accurately.
* Ensure correct accounting treatment and cost allocation.
* Identify ways to streamline or automate processes using AI tools.
Debt Management
* Monitor and follow up on overdue invoices.
* Escalate debt concerns and explore AI for smarter prioritisation and reminders.
* Manage employee expenses process and improve via automation and AI.
* Perform bank reconciliations and invoice matching.
* Collaborate with stakeholders to identify and implement process improvements.
* Support month-end processing tasks.
* Engage in ad-hoc projects and tasks as needed.
Skills, Knowledge and Expertise
* Financial Knowledge: Experience or a degree in Accounting & Finance is preferred.
* Technical Proficiency: Strong Excel skills and a keen interest in AI.
* Analytical Proficiency: Analytical thinking and a love for working with numbers.
* Attention to Detail: Keen attention to detail and organizational skills.
* Curiosity & AI Led: Inquisitive and excited by AI and automation.
* Ethical Conduct: Uphold strong ethics and integrity in financial activities.
* Problem-Solving: Analytical thinking and problem-solving abilities.
* Time Management: Manage time effectively and meet deadlines.
* Team Collaboration: Collaborate with tech-savvy colleagues.
Benefits
· Working for an organisation where people and culture genuinely matter.
· Excellent training and support with the opportunity for further professional development.
· Performance-related bonus scheme.
· 25 days annual holiday allowance plus bank holidays off.
· 2 wellbeing days a year to rest and recharge.
· 1 community/charity paid days
· Christmas shut-down period for a well-deserved break.
· Company contribution to pension.
· A flexible benefits package, which is customisable by you. You can choose from private health care, life assurance, personal development, cinema tickets, wide range of discounts at retailers and so much more!
Kinetic provides excellent working environments at its offices, including kitchens with free breakfast, tea, coffee, and refreshments. Our social committee organises activities and events throughout the year, and you’ll have the opportunity to do charitable work within the local community.
Kinetic is an equal opportunity employer, fostering diversity and committed to creating an inclusive environment for all employees.
Kinetic was founded in 1998 with one aim: to develop the most innovative software to help university accommodation and conferencing teams deliver the best student and customer experiences possible.
Fast forward 25 years, and we are now the technology partner of choice to the worlds' leading universities and colleges. We are ranked #1 on the APUC framework, ITS1051 AP, for student accommodation management, conferencing and events management, hotel management and multifunctional management systems.
We supply mission-critical software for over 350 customers, from the University of Nevada Las Vegas to Monash in Australia... Not to mention over 80% of universities in the UK.
Since 2015, Kinetic has been part of the Volaris Group. Volaris help strengthen and grow vertical market software companies so, like Kinetic, they become leaders in their industry.