* Days of Work: Monday to Friday
* Hours of Work: 08.00 - 16.30
Job Overview
To support the regional finance team and operations team by providing an administrative service in the area of depot operations and ensure the processes are maintained to an excellent standard in line with company policy. In this role you will work closely with the Regional Finance Team, Fleet team, P&T team, Payroll team and Depot Quality Manager (where applicable).
Key Tasks/Areas of Responsibility
* Ensuring the day‑to‑day cost reporting for your depot(s) is dealt with in a timely and effective manner
* Weekly payroll management and processing for depots under your remit
* Accurately recording any purchase orders, processing and coding of invoices for external resources
* Keeping the absence management records up to date
* Providing cover and being cross‑trained with the rest of the finance administration team within the network
* Administer the stocks of uniforms and operational stationary by identifying needs and raising authorised orders via the computerised stock ordering system; order other stock as requested and apply cross charges where applicable
* Add all new starters, agency and cover drivers to training platforms
* Administer the complete self‑employed process daily, which includes additional payment processing, stop merging, updating vehicle mileage records and financial reconciliation to depot reports
* Carry out driver licence validation, own van driver documentation and forklift truck certificate checks; organise refresher training
* Administer fuel stocks and orders
* Carry out local operational quality audits and maintain operational controls
* Comment on the SOP of vehicles not being used
* Upload compliance and HGV documentation to data studio
* Check driver‑reported defects have been actioned for fleet vehicles by using the defect book and app
* Support completion of employee new‑starter onboarding
* Carry out administrative tasks in relation to absence management
* Draft letters as required in relation to D&G and AMP processes
* Collate information and communicate to HR admin for processing on HR employee matters (e.g., maternity, paternity, change of hours, change of work pattern, leavers)
* Ad‑hoc duties as required
Qualifications
* Carry out such other duties as may reasonably be requested by the management team
* Strong IT literacy (Microsoft Office / G Suite programmes)
* Proven and demonstrable experience of working in a fast‑paced administrative role, ideally within the transport industry (though not essential)
* Strong analytical skills with an awareness of quality assurance and auditing
* Strong communication skills with a confident telephone manner
* Demonstrated high level of accuracy, self‑motivation and organisation
* Ability to self‑manage workload and prioritise tasks according to deadlines, importance and urgency
Benefits
* Holiday trading
* Enhanced maternity and paternity package
* Free life assurance of 4× salary on joining the pension scheme
* Health Kiosks visiting every location
* Vitality at Work
* Free on‑site parking
* Discounted shopping from 100’s of retailers including up to 5% off supermarket shopping
* Milestone days off to celebrate with your family and friends
* For employees who regularly use a screen as part of their job we offer free eye tests and support with the cost of glasses
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