Sales Administrator
Full-time position – £25k to £27K pro rata (dependent on experience) and comprehensive benefits - actual pay based on 25 hours per week of £16,667 to £18,000
About Us
After more than 23 years of successfully delivering bespoke IT support and services to a wide range of customers in the Education, SME and 3rd Sector, Blue Box IT continues to go from strength to strength. Through delivering a wide range of exciting and innovative digital transformation projects for our customers and providing best-in-class technical support, we have delivered rapid year-on-year growth, and are now looking for an enthusiastic Finance and Administration Assistant to join our team and help us to build on this success whilst developing a varied and exciting career.
Our culture is friendly, relaxed, focused and professional in a team environment that expects results. You will be joining a vibrant and experienced team of 28 that is growing quickly. We have big ambitions and are now moving forward with our next step in growth.
Your Responsibilities
As a Finance and Administration Assistant you will have responsibility for providing support to the Finance Manager and across the Blue Box IT team, ensuring that all customer queries are responded to and resolved to a high level of customer satisfaction, and key finance and HR tasks as completed quickly and efficiently.
This is a varied role for an individual that relishes a daily challenge, working in a team of experienced colleagues in an exciting environment, with a constant opportunity to develop and learn new skills and knowledge, leading to the potential for career progression in a number of different areas.
The customer experience is at the heart of everything that Blue Box IT provides so it's important you enjoy the daily challenge of a customer focused environment. You will have a track record of working in similar support role or are looking for your first role following a period of relevant study or apprenticeship.
The Role
This role will involve the following key responsibilities:-
* Data Entry & Record Keeping: Inputting financial transactions into accounting software, ensuring accuracy in accounts, and maintaining financial records.
* Bank Reconciliations: Checking and reconciling the company's bank statements to ensure they match internal records.
* Invoice Processing: Handling incoming invoices from vendors, matching them to purchase orders.
* Accounts Payable & Receivable: Assisting in managing both accounts payable and accounts receivable
* Financial Reporting: Assisting in the preparation of monthly or quarterly financial reports, helping to identify discrepancies or trends.
* Generate renewal Quotes for existing contracts.
* General Administrative Support: Providing administrative support to the finance team.
* Answer and direct phone calls and emails in a professional manner.
* Assist with data entry and updating internal databases with correct contact information.
* Support HR with administrative tasks such as onboarding documentation
* Perform general administrative tasks when required to support the wider team
Required Knowledge and Experience
* Some experience in an accounting or finance role would be beneficial, with AAT level 2/3 an advantage.
* Strong organisational skills with attention to detail
* Good communication skills, both written and verbal
* Attention to Detail: Accuracy is will be critical in this role.
* Organizational Skills: Ability to manage and prioritize tasks effectively.
* Proficiency in Accounting Software: Familiarity with software like Xero, Sage, or similar tools.
* Basic Accounting Knowledge: Understanding of accounting principles and practices.
* Communication Skills: Able to communicate clearly and professionally with other departments, vendors, and clients.
* Problem-Solving: Ability to resolve discrepancies in financial records and find solutions to issues.
* Proficiency in Microsoft Office (Word, Excel, Outlook)
* Self-motivated with the ability to work in a fast-moving environment.
* Ability to multitask and prioritise workloads effectively
* A positive and proactive attitude with a willingness to learn
Education
* Minimum 5 GCSEs (at Grade C or above) including Math's and English or equivalent L2 apprenticeship qualification.
Your benefits
* Competitive salary with a regular, annual performance-based review.
* Generous benefits package including company pension scheme, private medical insurance and employee benefits.
* Ongoing training and development – a wide range of funded training and courses will be made available according to your individual development needs
* 24 days holiday (plus statutory holidays)
* 'No Work' birthday
* Regular team events and socials
Application
Please apply in writing with an up-to-date CV and covering letter.
Job Type: Full-time
Pay: £25,000.00-£27,000.00 per year
Benefits:
* Additional leave
* Company events
* Company pension
* Cycle to work scheme
* Discounted or free food
* Employee discount
* Free parking
* Health & wellbeing programme
* On-site parking
* Private dental insurance
* Private medical insurance
* Referral programme
* Sick pay
* Store discount
Ability to commute/relocate:
* Penistone S36 9NN: reliably commute or plan to relocate before starting work (required)
Application question(s):
* This position is an office based role and as such will require regular commuting to our company premises. Please confirm that you are willing to submit your application on this basis.
* Please list 2-3 dates and time ranges when you could attend an interview.
Language:
* English (required)
Work Location: In person