The Information Governance Support roles support the Information Governance Leads in managing and supervising all information and records across DBS, including their creation, storage, and potential disposal. They provide assurance of data quality, conduct information audits, control access to information and systems, disclose information under legislation, and ensure compliance with Data Protection, Freedom of Information Act, Public Records Acts, and MOD policies (JSP 441).
The advertised role is within Information Rights/Disclosures. To deliver Information Governance services, a flexible resourcing model is used to respond to demand changes, ensuring continuity of critical MOD services.
Role Specific Responsibilities:
* Take responsibility for one of the Information Governance roles (Information Management, Records Management compliance, Information Rights, Information Assurance).
* Ensure compliance with Information Governance legislation, including Data Protection legislation.
* Respond promptly to internal and external information governance queries across DBS.
* Support users in managing information by advising on IRM Policy, protocols, and iWoW queries.
* Communicate policy frameworks to guide DBS employees in managing their records throughout the data lifecycle.
* Deliver effective IRM (electronic and paper) to ISO 15489/JSP441 standards.
* Manage access to personnel systems, personal records, and business information, maintaining accurate records for operational and strategic purposes.
* Develop innovative methods for managing DBS's records, information, and data assets.
* Manage organizational records, electronic and non-electronic (e.g., paper, CDs), in collaboration with information owners.
* Monitor information activities for statutory compliance and adherence to MOD/DBS policies, conducting assurance checks and reviews.
Information Rights/Disclosures:
* Handle Information Rights requests (Data Protection Subject Access, FOI, genealogy, etc.), ensuring timely responses within statutory deadlines.
Information Management:
* Manage setup, maintenance, and review of records systems, including SharePoint and O365 capabilities.
* Assist in implementing retention and disposal schedules.
* Support staff in applying records and information management best practices and compliance with MOD protocols.
Records Management Compliance:
* Ensure timely access to civilian personnel systems.
* Conduct regular user access audits.
* Maintain the registry of corporate records.
* Ensure staff sign confidentiality agreements.
* Perform audits, indexing, review, and disposal of records per retention schedules.
Information Assurance:
* Conduct assurance checks as required.
* Contribute to information handling and security awareness initiatives.
Please note, candidates will be redirected to the Civil Service Jobs website to submit applications. The closing date on the Civil Service Jobs site is correct; please check it and submit your application in time.
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