The Opportunity We are excited to welcome a dedicated Commercial Property Legal Assistant to our growing team at our Sutton Weaver Office. In this role, you will collaborate with a dynamic team, assisting on a diverse range of Commercial Property matters, including commissioning pre-exchange searches, obtaining legal indemnities, liaising with clients over email and telephone and preparing correspondence. Main responsibilities As a key member of our team, you will be responsible for: • Opening new files and issuing new clients with Client Care Letters, Terms and Conditions etc. • Preparing correspondence and documents through audio typing and word processing. • Drafting documents and/or tracking changes in documents which have previously been drafted. • Commissioning pre-exchange searches, obtain Legal Indemnity Policies and request documentation from the Land Registry. • Arranging for all copying to be carried out and if Reception are not able to do so undertake the task in person. • Making appointments, arranging meetings and maintaining an up-to-date diary for their Fee Earner. • Attending to clients both in person and on the telephone and providing such support in a professional and friendly manner in keeping with the firm’s standards for client care. • Accurately preparing all invoices and completion statements for submission to the Accounts Department and sending to clients. • Correctly recording all funds that are remitted and received by completing blue slips and set files up for completion. • Preparing mail and enclosures for posting. • Keeping the Practice Management System and all file inlay sheets up-to-date throughout the course of the transaction. • Administering filing. This will include daily filing and also the archiving, storage and retrieval of client files in accordance with the detailed procedures contained in the Office Manual. • Providing support to other assistants as and when required. • Providing guidance to Reception and temporary assistants when required to do so. • Undertaking any specific training when required to do so and overall to have a responsibility towards self-development. • Ensuring confidentiality of all the firm’s and clients’ documentation and information. • Complying with the Solicitor’s Accounts Rules and the Rules on the Professional Conduct of Solicitors or other professional body (if applicable). • Complying with the requirements of the Lexcel and Conveyancing Quality Scheme accreditation and the protocols contained within. Required qualifications, skills and experience • Excellent organisational skills. • Exceptional keen eye for detail. • Excellent communication skills both verbal and written. • Excellent IT and typing skills. • Previous experience in a similar role or working in a professional or legal environment is preferable. To apply please email your CV and covering letter to recruitment@rowlinsons.co.uk