Job Description
Assistant Facilities & Health & Safety Supervisor
This is an exciting opportunity to join the Facilities Team working on a well-equipped site with multiple buildings and outdoor areas. This person will play a hands-on role in maintaining the estate, supporting day-to-day operational needs, and ensuring that facilities are presented and maintained to the highest standards, with a specific focus on Health and Safety.
Working closely with the Head of Facilities and a wider Facilities and Grounds team of four, this person is responsible for carrying out a range of practical tasks and taking a lead role in Health and Safety requirements.
The postholder will respond to helpdesk requests across the site and will be expected to take a proactive, professional, and safety-conscious approach at all times.
This is a vital operational role for someone practical, reliable, and service-oriented, who enjoys working as part of a team and contributing flexibly to a busy and varied environment.
Key Responsibilities:
Facilities
* Set up facilities by moving furniture and equipment to support operations and events.
* Assist with the setup of internal and external events.
* Move furniture and equipment for external lettings or room reconfigurations across the site.
* Undertake general housekeeping duties including waste collection, basic cleaning, and furniture assembly.
* Monitor helpdesk requests and respond in a timely and professional manner.
Maintenance & Repairs
* Carry out general maintenance tasks and repairs as requested via the Facilities helpdesk, Head of Facilities, or senior management.
* Complete planned preventative maintenance tasks in line with the estates schedule.
* Contribute to the effective completion of allocated projects under the direction of the Head of Facilities.
* Report damage or faults in furniture, equipment, or buildings promptly and work with the Facilities team to rectify issues.
* Apply effective problem-solving skills to day-to-day tasks.
* Maintain a courteous and helpful attitude with staff, contractors, and visitors at all times.
Health & Safety
* Work with senior management to ensure appropriate Health and Safety policies and procedures are in place.
* Schedule Health and Safety Committee meetings each term, setting agendas and inviting relevant stakeholders.
* Report all Health and Safety issues, near misses, accidents, and hazards, ensuring investigation and resolution.
* Ensure documentation is timely and accurate in compliance with legislative and statutory requirements.
* Carry out manual handling tasks in accordance with training and safe practices.
* Manage weekly fire alarm testing and coordinate regular fire and emergency drills.
* Support the Grounds team where necessary, including leaf clearance, gritting, and outdoor tasks during adverse weather to ensure safe site access.
* Manage the on-site swimming pool, including water testing, daily checks, and plant maintenance.
Person Specification
Essential
* Strong communication and customer service skills, motivated by high standards.
* Ability to work independently and collaboratively within a team.
* Good decision-making, time management, and prioritisation skills.
* Resourceful and flexible, with a practical approach to tasks.
* Understanding of Health and Safety compliance requirements.
* Ability to undertake physically demanding tasks as part of a manual workload.
* Experience working under pressure and meeting deadlines.
* General maintenance and repair skills.
* Working knowledge of Microsoft Office, including Outlook, Excel, and Word.
* Commitment to maintaining safe environments in all aspects of practice.
Desirable
* Previous experience in a similar facilities or estates role.
* Health and Safety certifications such as:
* IOSH Working Safely
* Manual Handling
* First Aid at Work
* Willingness to undertake further training in Health and Safety compliance and IT systems.
Additional Information:
* Salary c£38k (reduced for living on site)
* Car driver is essential as no public transport links
* 25 days paid holiday per year plus Bank Holidays and a Christmas closure period.
* Onsite accommodation provided 2 or 3 bedroom apartment.
* Generous contributory pension scheme
* Refreshments and lunch provided during term time
* Cycle to work scheme for staff members
* Parking for staff members is provided onsite