Join to apply for the Executive Personal Assistant role at The Shrewsbury and Telford Hospital NHS Trust.
This position is exclusively for internal candidates. Applications from external candidates will not be considered.
Job Overview
An exciting temporary opportunity has arisen within Trust Headquarters as part of the Executive Assistant Administration Team to cover maternity leave. The successful candidate will provide confidential administrative and secretarial support to an Executive Team member, enabling them to perform effectively in a complex, regulated environment. The role requires prior personal assistant experience, excellent communication and organisational skills, exceptional attention to detail, the ability to work at pace, and high literacy with excellent written communication.
Key Responsibilities
* Provide a comprehensive and professional Executive PA service, removing unnecessary demands and pressures from the designated Executive Team member.
* Manage complex diary, exercising judgement when scheduling and rescheduling appointments and meetings to optimise Director’s time and plan annual meeting schedules.
* Monitor and manage incoming emails, post and documents.
* Provide administrative and secretariat support for meetings chaired by the Director.
* Arrange and coordinate internal and external meetings, events, travel and accommodation as required.
* Typing, transcription and distribution of correspondence, reports and documents.
* Use initiative to work accurately under pressure, prioritising workload to meet strict deadlines.
* Maintain an effective filing, retrieval and archiving system for papers, data and associated documentation in line with corporate document management requirements.
* Support expense submissions and procurement‑related matters within delegated authority levels.
* Collaborate with the Executive Support Team Supervisor and other Executive PAs to optimise resource utilisation, provide cover during peak demand and assistance across any area.
Working for Your Organisation
Join us at The Shrewsbury and Telford Hospital NHS Trust, where our passion for excellence drives everything we do. We’re on a mission to provide high quality, safe care to our patients in an environment our incredible staff are proud to work in. Our vision, “To provide excellent care for the communities we serve”, is a promise we live by every day. Guided by our core values – Partnering, Ambitious, Caring, and Trusted – we are committed to making a real difference in the lives of those who matter most: our patients and their families. If you’re ready to be part of a team dedicated to continuous improvement, come join us and let’s make a difference together.
Additional Information
For complete duties and responsibilities please refer to the attached document entitled “Job Description”.
Job Details
* Seniority level: Mid‑Senior
* Employment type: Full‑time
* Job function: Administrative
* Industry: Hospitals and Health Care
#J-18808-Ljbffr