Job Description
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This is a brilliant opportunity for candidates to work as an admin officer on behalf of our client. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidates should have excellent oral and written communication skills and be able to organise their work using tools, like MS Excel and office equipment.
Administration
o Preparing papers and files for court, tribunals, hearings and meetings.
o Producing court/tribunal documents.
o General photocopying and filing.
o Creating and updating records on in-house computer system and data input.
o Post opening and dispatch.
o Booking, preparing and organising meeting rooms, supporting training courses and other group activities.
o Preparing meeting agenda, joining instructions, handouts etc. Drafting
o Standard letters and correspondence, minutes, notes, reports, submissions etc, according to guidelines and instructions.
o To maintain accurate and concise notes on the appropriate operating systems following enquiries or case related actions.
Operations
o Clerking civil and family courts, tribunals and hearings, ensuring papers and materials are available and up to date
o Assisting court users, supporting listing and rota management, checking files
o Contacting relevant parties, scheduling, serving court documents
o Handling counter (face to face) enquiries, and a broad spectrum of written and telephone enquiries.
o To work as a team to ensure TIB (Team Information Board) meetings are relevant, timely and productive
o To work as a team to problem solve, to assess the impact of new SOPS, to contribute to small projects
Processing casework
o Including standard documentation and information, court orders, claims
o To work to workload targets in terms of throughput and accuracy
Please be informed if you are successful, we will need to run a compliance prior to starting, and communication needs to be consistent with the compliance team including DBS checks and references.
At Brook Street, we believe that by harnessing diversity of thought and experience across our company, exceptional things happen. We continually strive for a highly diverse workforce and an inclusive culture where everyone feels valued, listened to and able to discover their personal best.
Brook Street is a Disability Confident Leader, and we have also hold Gold Award status from the Defence Employer Recognition Scheme.
Our supply of Contingent Workers to the Public Sector Resourcing Framework (PSR) has driven us to take further steps in supporting candidates with disabilities or veterans. Through our Guaranteed Interview Scheme, we offer candidates with disabilities and veteran who meet the stipulated criteria for the role, a guaranteed interview with a PSR Sourcer.
Should you identify as a candidate with a disability or as a veteran, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and the role that you are interested in. We are committed to engaging with you.
Throughout the application process we will discuss any reasonable adjustments needed. Your comfort and accessibility are of utmost importance to us, and we are eager to ensure a seamless communication journey.
Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.
As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.
Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.
In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.