Finance Officer (Mat-Cover) – Educational Provider
* Employment type: Permanent
* Contract: Full or part time
* Location: London
* Sector: Accounting & Finance
* Job reference: J-6765
* Hours: Full-Time or 0.8
* Half day options: 9:00am – 1:00pm or 12:30pm – 4:30pm
* Start date: September 2026
* Working periods: Term-time and staff inset days
1. Main Purpose
* To provide bookkeeping services in the accounts office of a Primary School
* To help ensure the smooth and efficient functioning of the Accounts office.
* To maintain good relationships with children, staff, parents and visitors, with a friendly, helpful and can-do attitude.
2. Principal Accountabilities
2.1 Voluntary contributions (using QuickBooks)
* Preparing requests for voluntary contributions and security
* Recording all payments received including sending off charity vouchers and ensuring funds are duly received
* Sending receipts as required
* Chasing outstanding contributions
* Sending summaries of contributions received
* Recording reductions and write-offs
2.2 Fundraising and Donations (using QuickBooks)
* Record all donations received including sending off charity vouchers and ensuring funds are duly received
* Send receipts and thank you letters
* Reconcile all relevant bank accounts
* Record and pay bills received
* Maintain spreadsheet of pledges and donations
* Create invoices for Fund Raising events
* Send statements as required
* Deal with queries and liaise with event organisers
2.3 Gift Aid (using QuickBooks)
2.4 Creche (using QuickBooks and Synergy)
* Contacting creche parents to inform them of the early years funding and requesting them to sign up and check their eligibility
* Monitoring parents’ responses, and chasing up etc
* Checking parents’ eligibility on the online portal
* Submitting figures for actual funded hours on the online portal for creche children
2.5 Bookkeeping (using QuickBooks and Arbor Finance)
* Reconciling all bank and charity voucher accounts on a regular basis
* Send daily update on current account to Finance Governor
* Prepare annual accounts for submission to the auditor. Liaise with auditor in producing final accounts.
* Prepare quarterly Barnet returns for Barnet Schools Accountancy
2.6 Early Years Funding (using Synergy)
* Contacting nursery parents to inform them of the extra 15 hours funding and requesting them to sign up and check their eligibility
* Monitoring parents responses, and chasing up etc.
* Checking parents eligibility on the online portal
* Submitting figures for estimated funded hours and actual funded hours on the online portal for all nursery children
2.7 General
* Correspondence with parents by e-mail and phone
* Countersigning amenity contribution receipts
2.8 Budget – (using HCSS, RM Finance and QuickBooks) (Barnet, Governors and Kodesh)
* Prepare the annual budgets together with the SFO
* Prepare and send budget reports fortnightly to the Finance Governor and SFO
* Monitor and update HCSS as necessary
* Monitor and update RM Finance as necessary
* Monitor and update the budget adjustment sheets as necessary
2.9 Flexibility
* In order to deliver services effectively, a degree of flexibility is needed and the post holder may be required to perform work not specifically referred to above. Such duties, however, will fall within the scope of the post, at the appropriate grade.
* Therefore the Finance Officer may be asked to carry out any duty as deemed reasonable by the Finance Governor or Senior Finance Officer.
Person Specification
* Have experience in bookkeeping or financial administration
* Demonstrate excellent organisational skills and attention to detail
* Have strong communication skills and a professional, friendly manner
* Be proactive, reliable, and able to manage a varied workload
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