Job Overview
The Onboarding and Security Administrator is responsible for issuing of contracts, right to work checks, general vetting requirements and administrative ownership of the Baseline Personnel Security Standard (BPSS process and Security Clearance (SC) process. This role is an integral part of the talent acquisition and employee experience function at TVS, supporting the wider team with the timely onboarding and verification of candidates.
Job Responsibilities
* Managing the administration of new BPSS applications for TVS including:
o Issuing and tracking new BPSS applications
o Liaising with external security organisations at partner companies
o Managing and communication with applicants via email and phone
o Managing paperwork
o Chasing references
o Minimising the timescales for completion
o Updating internal databases
o Verifying official documentation
* Populating the ATS system with candidate details and obtaining GDPR consent
* Ensuring all data is accurate and up to date
* Carrying out right to work checks, including visas and share codes
* Supporting the wider vetting team with ID and reference checks, proof of residency and employment history checks.
* Producing and issuing contracts of employment
* Administrating entitlement to work & security applications for candidates
* Tracking offers, security & start dates
Liaising with internal departments in HR and IT to ensure a seamless onboarding experience for
Qualifications and Skills
* Excellent attention to detail
* Good standard of education with a minimum of 5 GCSE’s or equivalent including Maths and English to grade 5
* Excellent organisational, administrative and communication skills
* Good computer skills in particular with Excel, Word and other MS Office packages
* Ability to prioritise, work to tight deadlines and remain calm under pressure
* A flexible and adaptable approach to work
* Tact and discretion, when dealing with confidential information, especially as it relates to security clearances
In return for your hard work, we offer excellent career progression opportunities and a professional environment where you can acquire, use, and continue developing your skills.
Your package will include:
* Competitive Salary
* Pension scheme with up to 6% employer matched contributions
* Life assurance
* 25 days holiday + 8 statutory bank holidays
* Holiday buy-back scheme (5 additional days available)
* Salary sacrifice car scheme – A cost-effective way to purchase a new car via salary sacrifice (subject to meeting minimum earnings eligibility criteria).
* Established hybrid working structure
* Enhanced maternity and paternity leave
* Employee Assistance Programme supporting wellness with immediate access for you and your family to:
1. Virtual GP consultations and second opinions
2. Mental health support and counselling
3. Online physiotherapy
4. Access to CONNECTPlus long-term health condition support
5. Wellbeing and healthy living support
* Cycle to work scheme
* Professional Membership and Study Sponsorship
* Quarterly employee recognition awards
* Employee referral scheme with financial reward
* Benefits hub with employee retail discounts
* Discounted eye test vouchers
At TVS SCS we encourage and support our employees to realise their potential. They are empowered to take initiative and achieve high impact results that really make a difference to our business and our customers.
Security Clearance Requirement
Candidates must be eligible to undergo Baseline Personnel Security Standard (BPSS) clearance and Security Clearance (SC). This process includes verification of identity, right to work in the UK, employment history, and a basic criminal records check for unspent convictions. Please note that candidates must have resided in the UK for 5 years to meet SC eligibility requirements.
If you require any adjustments to allow you take a full and active part in the selection process, please notify us as part of your application. Please note TVS Supply Chain Solutions is an Equal Opportunities Employer.
TVS have signed the Armed Forces covenant and are a forces friendly employer.