Overview
Portico is defined by our unique culture – One that rewards hard work and dedication, empowers people to grow, with the belief that work should be fun and engaging. Our family is made up of many different people. We embrace diversity and believe in treating everyone equally to ensure that everyone has the same opportunities to grow, develop and progress in their careers.
Role
Meetings & Events Coordinator – to support our team based at a world renowned insurance firm in the City. You’ll manage the booking, forecasting, and logistics of meetings and events across the London and Ipswich offices, ensuring a seamless and professional experience for all visitors and colleagues.
Responsibilities
* Coordinate all meeting and event bookings
* Oversee logistics and room readiness across both sites
* Liaise with internal teams, external stakeholders, and service partners
* Support wider front of house operations when needed
* Deliver a polished, welcoming, and efficient service
Role Details
Hours: 40 hours per week, with shifts between 7am–5pm, Monday to Friday, as per business needs.
Salary: £38,605 per annum
Qualifications
Essential Skills & Experience
* Proven experience coordinating meetings and events within a corporate environment
* Strong organisational skills with the ability to manage multiple bookings and priorities
* Confident working independently as well as collaboratively within a wider team
* Excellent communication skills, with the ability to liaise professionally with stakeholders at all levels
* A consistently positive, caring, and engaging approach to service delivery
* Demonstrates high levels of initiative, reliability, and a commitment to excellence
Desirable Skills & Experience
* Experience using Trimble/Manhattan booking or workplace management systems
* Previous exposure to front of house or hospitality operations
* Ability to build strong working relationships with service partners and internal teams
Personal Attributes
* Warm, welcoming, and service driven
* Proactive problem solver with strong attention to detail
* Calm under pressure and adaptable to changing demands
* Naturally proactive and customer-focused
Additional Information
* What’s in it for you?
* Excellent holiday allowance
* Pension contributions
* Life insurance
* Enhanced annual leave
* Recommend a Friend Bonus Scheme
* Thank you voucher scheme
* 24-hour personal helpline for employees, providing counselling & information services
* Access to Choices, our discounts and benefits platform with savings for thousands of retailers
* Our Training Academy provides training and development opportunities
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