Administration & Operations Management: Overseeing daily administrative functions at site offices, managing facilities, utilities, and general workflows.
Documentation & Record Keeping: Maintaining and organizing all project-related documents, including contracts, permits, licenses, vendor files, reports, and drawings.
Compliance & Licensing: Managing applications, renewals, and compliance matters with relevant authorities (e.g., MOM, BCA, SCDF), including certifications like ISO and safety standards.
Procurement & Financial Support: Supervising site procurement, managing petty cash, tracking project costs, checking invoices, processing purchase orders, and assisting with budget reports and cost control.
Human Resources Support: Assisting with recruitment, onboarding, staff deployment, payroll administration, attendance tracking, and managing employee records and welfare.
Coordination & Communication: Acting as a primary liaison between site teams, head office, clients, vendors, and subcontractors, and preparing meeting minutes.
Process Improvement: Analyzing existing processes and developing more effective or efficient administrative strategies and systems.
Requirements
Possess at least a Bachlor Level Degree in any Field
Minimum 3 years of relevant experience in a managerial role, preferably in retail property or mall operations management
Experience in Property/Facilities Management, and MCST Management will be an added advantage
Good knowledge of building systems (ie. electrical, ACMV, mechanical). Familiarity with statutory and regulatory requirements, including authority submissions. NEA Environmental Control Office certification is preferred
Excellent leadership, communication and interpersonal skills
Strong organizational and problem-solving abilities
Proactive and service-oriented with a customer-first mindset
Proficiency in Microsoft Office Suite
Ability to manage multiple priorities, meet deadlines and perform effectively under pressure
