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I am currently recruiting for a Fleet Coordinator to oversee the vehicle operations and maintenance for one of our clients in the Barnet area.
Fully Office based position.
* Checking tracker (speeds, movements)
* Booking in services on a day-to-day basis
* Booking MOT as and when required (1 month before)
* Checking with drivers' potential failures before vehicle is MOTd.
* Checking the milestone vehicle log - checking MOT dates and Tax dates.
* Speaking with drivers' day to day with concerns
* Preplanning vehicle maintenance against vehicle milage (Wet Belts, Cam Belts)
* Checking each driver's fuel cards and usage and cross reference
* Cross referencing SOR each time an invoice is received from Kwik fit
* Sending out Maintenance vehicle from every month
* Calculating all milage each month and add this to excel sheet
* Paying PCNs and arranging for deductions (adding to excel sheet)
* Dealing with speeding tickets
* Arranging replacement vehicles in case of a breakdown
* Managing all AA breakdown
* Adding and removing vehicles from company insurance
* Managing vehicle accidents with the insurance company
* Dealing with Autoglass and booking appointments
* Arrange all vehicles for new starts (washed, serviced)
* Dealing with independent garages for major repairs (arranging quotes from multiple garages)
* Filing away all vehicle invoices into the correct folder for each reg
* Supporting finance team on end of leases
* Leasing with the directors and seeking approval for costs.
* Renewal of trackers GPS direct with tony @ fleet trackers.
* Uploading all receipts when personal company card has been used.
* Adding all information onto diary's (services dates locations and times etc)
* Selling old fleet (eBay, we buy any car)
* Additional support for office (Answer phone, adding employees to bright HR, assigning training courses)
* Adding new starters driving licences into folders and adding this to milestone log
* Checking all drivers points every 6 months
* Adding service costs, reg and price next to approved invoice number on fleet log.
* Handling all operative training using our BrightHR system and assisting the admin team with administrative ad hoc duties.
* Answering incoming calls to the office when the Office Manager is not present.
Requirements
- Proficient in office administration and data entry
- Strong organisational skills
- Excellent clerical and phone etiquette skills
Experience:
* Organisational skills: 2 years (required)
* Fleet: 2 years (required)
* Microsoft Office (Excel): 2 years (required)
* dealing with vehicle parts: 2 years (required)
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