We have a fantastic opportunity for you to join our client, based in Belfast as a full-time Administration Officer. This is a long-term temporary opportunity.
Our client is Northern Ireland’s Leading Public Sector Employer.
Administrator Pay Rate: £13.75 per hour
Start Date: 6th April
Benefits working with NICS:
1. On the job training provided
2. Long term opportunity
3. Gain valuable skills and progress your career
4. Diverse and inclusive employer with active social mobility policies
5. Hybrid & Flexible working
Hours of Work:
6. 37 Hours per week
7. Monday to Friday 9am-5pm
Job Duties:
L&D AO Support Officer – Job Specification
8. To provide efficient, effective, and responsive administrative support to the Civil Contingencies Policy Branch within TEO as part of their learning and development team.
9. Provide on-site support for L&D courses – access to transport
Information Management
10. Processing e-mails, correspondence, papers etc on arrival – identifying those requiring urgent action, highlighting deadlines and action points, attachingrelated papers, and passing to the relevant person(s) for action.
11. Answering or escalating incoming queries based on knowledge of caller or issues raised.
12. Logging the various information types received, tracking responses, and chasing up outstanding responses to ensure deadlines are met.
13. Typing, compiling, and issuing e-mails, letters, acknowledgements, minutes etc.
14. Pulling inputs together from various sources into a coordinated response.
15. Scanning, reformatting, and updating documents, standardising layouts, and creating templates / databases.
16. Daily maintenance of dedicated shared inboxes, e-mails, documents, correspondence, papers and files, in both paper and electronic filing systems – copying, cataloguing, filing, retrieving, archiving, reviewing and deleting / destroying in accordance with guidance and protocol.
17. Opening and maintaining electronic filing on CM records management system
18. Event & hospitality booking & management
19. In person administrative support at learning events and courses (own method of transport required).
Miscellaneous
20. Assisting in maintaining expenditure records.
21. Assisting in specific Director level returns i.e. Gifts and Hospitality returns
22. Monitoring the level of stationery supplies/office consumables & PPA for on- and off-site projects.
23. Recording, producing, and issuing minutes of meetings where necessary
24. Assisting with document retrieval exercises.
25. Assisting with arrangements for meetings and working groups for internal and external stakeholders.
26. Assisting in departmental audits
Essential Criteria:
Must have 5 GCSEs including Maths & English – Certificates required
An Access NI will be required for this role
27. A criminal record will not necessarily be a bar to obtaining a position.
28. The UK Recruitment Co. Ltd has policies on the Recruitment of Ex-Offenders and the Secure Handling, Use, Storage, and Retention of Disclosure Information, copies of which can be made available upon request.